Executive Assistant

Responsibilities:

~ Manage administrative tasks for Leadership team.

~ Coordinate the daily affairs for the Leadership team to meet the diverse requirements of the division and company.

~ Coordinate executive calendars, travel, meetings, conference calls, written communications, correspondence, and other project-oriented tasks.

~ Work independently, innovatively, and efficiently in a fast-paced environment, handling multiple responsibilities and meeting multiple deadlines.

~ Maintain a positive attitude with all interactions.

~ Provide administrative support and front-line customer service to assist in administering specific programs, following up as needed, and coordinating with members of the HR team for divisional tasks/projects.

~ Manage the HR Directory and team calendar.

~ Review files/materials for accuracy and consistency.

~ Prepare and/or assist in preparation of weekly executive summary reports and presentations as required by management.

~ Manage internal/external accounting correspondence, maintaining confidentiality of sensitive information.

~ Any other daily office tasks and responsibilities, not limited to the above, as assigned by the division head.

~ Two to four years of experience, preferably one plus years working with higher management level.

~ A professional and positive approach to work.

~ Strong verbal and written communication skills.

~ Exceptional organizational and problem-solving skills.

~ Able to learn and retain new concepts and technology quickly.

~ Skilled at working independently and efficiently, following through on all assignments and meeting deadlines with minimal supervision.

~ Able to multi-task, be proactive, and have great attention to detail.

~ Adaptable and adept at working in a fast-paced team environment with all levels of staff and management.

~ Strong judgment and discretion to work with extremely confidential information.

~ Proficiency in Microsoft Word, Excel, and PowerPoint.