Executive Assistant To Cfo

On-site 2-3 days a week.

A highly regarded nonprofit in the SFV seeks an Executive Assistant.

This individual will provide administrative support for the CFO. Must have the ability to work independently and participate in project meetings, track milestones/deliverables, and follow up with stakeholders as needed. This nonprofit provides a great opportunity that includes an outstanding work-life balance, top-tier benefits, and a very generous vacation package.

Responsibilities:

• Provide administrative and secretarial support for the CFO. Draft letters and memos for CFO’s signature. Maintain CFO’s calendar including meeting coordination and scheduling conferences. Handle CFO’s mail noting items of importance, urgency, and further distribution.
• Provide administrative support to Information Technology and Facilities Support teams including ability to work independently and participating in project meetings, tracking milestones/deliverables, following up with stakeholders as needed. Inform the CFO and support the IT Business Operations project management office with project tasks involving CFO response and action.
• Provide administrative and secretarial support to ISS Departments, including maintaining physical and electronic files of documents, photocopying and scanning correspondences from funders or other external parties, coordinating team building activities, scheduling Division and other meetings, etc.
• Attend relevant meetings and training, taking and disseminating minutes or notes as required.
• Collect and organize data, and provide research and reports as required. Prepare spreadsheets, tables, graphs, and flyers to communicate information as assigned.
• Centralize and maintain the Division policy, procedure, and process data repository. Establish standardized templates. Ensure all Division files are maintained in accordance with the template and Division standard. Ensure annual (minimum) review and documentation of review are completed prior to established review deadlines.
• Maintain Technology and Facility Management contracts. Complete annual review of all contracts ensuring compliance with financial, security, and business requirements. Coordinate with Division Management, as needed, to document review and compliance with contracts.
• Coordinate and prepares annual and recurring internal and external audit tasking ensuring timely response to audit agencies; coordinates with management and technicians/specialists to consolidate responses and present results to the CFO within guidelines and timelines.
• Serves as liaison between Insurance Broker/carriers and acts as the primary point of contact for all Property and Casualty insurance business issues and questions related to risk, and loss.

Requirements:

• Bachelor’s degree required
• Three years of experience in administrative support or office management, assisting senior management.
• Experience in a non-profit or public sector environment with Technology and/or Facility Management services.
• Must have excellent computer skills with extensive experience in Microsoft Word, Excel, Outlook, Teams, and PowerPoint; experience with Access is a plus.
• Must have excellent organizational skills, meticulous attention to detail, and knowledge of general and executive-level office procedures.
• Be able to communicate effectively and professionally for executive-level correspondence both orally and in writing including strong proofreading capabilities.
• Ability to maintain professional, positive, cooperative, diplomatic working relationships with co-workers, supervisors, families, and the community with the ability to successfully work as part of a team and collaborate with colleagues.
• Show ability to have flexibility, maturity of judgment, and ability to work collegially.
• Ability to exercise discretion, applies good judgment in making decisions, work independently and take initiative.