Executive Assistant

At Ford Motor Company, we believe freedom of movement drives human progress. We also believe in providing you with the freedom to define and realize your dreams. With our incredible plans for the future of mobility, we have a wide variety of opportunities for you to accelerate your career potential as you help us define tomorrow’s transportation.
We are looking for a dynamic individual who is professional, caring, resourceful, and customer focused to provide support to our Chief Global Dealer Engagement Officer. This position is a great opportunity for candidates who are curious and open to learning new things.
This role requires an individual who is flexible, resilient, uses good judgement, has the courage to challenge the status quo, and is always looking for ways to better the business. This individual must have a high level of integrity and discretion in handling highly confidential business and personal information. They must be professional when interacting with senior leaders across the globe. This person should possess superb time and data management skills in order to coordinate various email activity and meeting notices. They should be able to work independently and have a high standard for delivering quality results. We are looking for someone who is self-motivated, adapts to change with a positive attitude, a quick learner, and has the confidence to ask for help.
The successful candidate should have exceptional communication skills – both verbally and written – complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the basic company organization and will need to develop working relationships with other assistants, executive leaders, and operation partners. He/she will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.

You'll have...

• High School Diploma or GED.
• 3+ years’ experience as an Executive Assistant supporting senior leadership and/or Project Management experience.
3+ years’ of Microsoft software experience (Outlook, PowerPoint, Word, and Excel and other programs as required) as well as use of Internet/Web.

Even better, you may have...

• Bachelor’s degree (Communications or Business degree preferred).
• Proficient or willing to learn new technology (both hardware and software).
• Excellent writing, editing, and proofreading skills.
• Ability to work independently with minimal supervision.
• Ability to work collegially within a team environment in open concept office area.
• Ability to plan, prioritize, and support multiple assignments and projects simultaneously.
• Flexibility to support across global time zones as needed.
Hands on approach and taking initiative in resolving issues/concerns.

You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, and prescription drug coverage

• Flexible family care, parental leave, new parent ramp-up programs, subsidized back-up child care and more

• Vehicle discount program for employees and family members, and management leases

• Tuition assistance

• Established and active employee resource groups

• Paid time off for individual and team community service

• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day

• Paid time off and the option to purchase additional vacation time.

For a detailed look at our benefits, click here:

2024 New Hire Benefits

This position is a salary grade 6.

Visa sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.

#LI-Hybrid

What you'll do...

• Identifies the preferred method of support for the executive and appropriately accommodates their working style. Partners with the executive to help them be efficient and effective with their time, consistently maintaining strong communication.
• Manages executive’s calendar and correspondence: Maintain/prioritize and organize Outlook calendar/folders. Keeps the executive informed of changes.
• Optimizes global travel arrangements (transportation, accommodations, agenda, visa/passports) based on the executive’s travel needs and preferences. Manages complex itineraries, to include any changes. Complete related expense reports.
• Assists the executive with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing materials, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.
• Screen calls and respond to emails as needed.
• Greets and assists planned guests and manages unannounced visitors.
• Ability to adapt quickly to the fast-paced work environment.
• Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities.
• Prepares, updates, and organizes information for inclusion in team strategy rooms, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format and arrangement of material.
• Sorts, screens, and distributes incoming and outgoing mail for the executive. May highlight information of interest and/or curate reading material.
• Participate as an adjunct member of the executive’s leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
• Assists in keeping the executive well organized, to include online retrieval and archiving of documents as well as supporting the Company’s records and retention schedule.
• Coordinate employee skip-level meetings and other interactions between executive and employees.
• Facilitate coordination / collaboration with key support functions (i.e. HR, Finance, Business Office, etc.) to implement governance, distribute information, and progress the business.
• Assists with special projects as needed.