Development Coordinator

The Development Coordinatoris responsible for and other administrative support to the Development team. This role involves project management, handling intricate and confidential information of donors and supporters of the museums, and overseeing the daily department operations which include managing correspondence and inputting donations for processing.

FAMSF Development Team Mission

The Fine Arts Museums of San Francisco's Development Team nurtures authentic relationships with a community of current and future supporters to secure the resources necessary to deliver a robust schedule of exhibitions and programming. We strive to contribute to the growth and longevity of the Museums' collections through acquisitions and conservation and safeguard the institution for generations to come.

FAMSF Development Team Vision

Driven by a deep and shared understanding that art has the power to inspire and connect people across cultures and backgrounds, FAMSF’s Development team is instilled with a spirit of unwavering determination and is renowned for nimbly adapting to the ever-changing landscape of philanthropy. We are a collaborative, results-oriented team that prioritizes innovation, accountability, authenticity, responsiveness, and transparency to harness data-driven insights to achieve record-breaking results. Proactively seeking out opportunities to forge authentic, mutually beneficial partnerships, we leverage our networks to ensure FAMSF’s financial stability and legacy for generations to come.

FAMSF Development Team Values

Results-oriented, accountable, respectful, capable, approachable, responsive, creative, empathetic, focused, nimble, accessible, diverse, kind, transparent, flexible, and professional.

Typical Duties and Responsibilities

1. Provide comprehensive administrative support to the Development department, including scheduling and organizing meetings, preparing meeting materials, and assisting in assembling solicitation materials.
2. Receive, process, and manage all Development mail, ensuring accurate gift entry and collaboration with Data Information Services and Accounting to resolve discrepancies.
3. Manage donor and supporter correspondence by creating and assigning cases in Salesforce, as well as handling physical mail distribution.
4. Coordinate acknowledgement letter mailings for all gifts.
5. Assist the Associate Director, Strategy and Operations in executing department-wide projects.
6. Proactively identify and implement opportunities to enhance efficiency in administrative and project systems.
7. Oversee the quarterly office supply order and coordinate department retreats in collaboration with the Chief Philanthropy Officer and Associate Director, Strategy and Operations.
8. Facilitate team-bonding activities, such as distributing birthday cards and organizing celebratory gatherings.
9. Coordinate the ordering and distribution of department exhibition catalogues, VIP tickets, and office supplies.
10. Perform additional duties as assigned.

Minimum Qualifications:

Education: Bachelor’s degree from an accredited college or university or equivalent experience.

Work Experience: Minimum 3 years of work experience in administrative support. Development or marketing experience preferred. Work experience in a museum or similar institution is preferred.

Skills and Abilities:

• Highly punctual and organized individual
• Quick learner, adaptable to change, and deadline-driven
• Effective writing and communication skills with meticulous attention to detail
• Excellent time management skills and proficiency in basic business math
• Knowledgeable in modern office methods, practices, and filing systems
• Exceptional interpersonal skills and customer service orientation
• Strong problem-solving skills and follow-through
• Proven record of outstanding administrative skills
• Ability to establish and maintain effective relationships with various stakeholders
• Capacity to analyze, organize, and carry out projects independently
• Maintains confidentiality, high discretion, and a professional demeanor
• Willingness to work flexible hours, including nights and weekends for events or deadlines.
• Proficiency in G Suite / Google Workspace (Gmail, Drive, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint). Experience with databases, preferably Salesforce. Ability to work on the computer on a continuous basis.

Additional:

COFAM is committed to advancing career opportunities for a diverse pool of qualified and capable talent, centering equity and inclusion across all aspects of our recruitment strategy.

The starting rate for this role is $29.93 per hour. This rate is step 1 of a 7 step union pay scale.

This Union role is eligible for the Museums' benefits package, including medical, dental, and vision insurance plus a generous time off package.

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Application Deadline: Monday, January 15, 2024

If you require an alternative method of completing this application please contact humanresources@famsf.org.

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COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.

COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Comprising the de Young Museum in Golden Gate Park and the Legion of Honor in Lincoln Park, we are the largest public arts institution in the City of San Francisco and one of the largest art museums in the United States. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.