Construction Coordinator

Since 1992, our people have been the secret to our success. Menemsha has delivered thousands of successful projects to both private and public sector clients throughout North America and internationally, including P.F. Chang’s, Wingstop, Starbucks, Lululemon, Office Depot, CVS, Citibank, Regions Bank, Citizens Bank, and Tractor Supply Co. Our reputation is built on the outstanding innovation and technical excellence that our people deliver.

Together we nurture an inclusive and collaborative culture that embraces new ideas and exciting new technologies. We empower each other to succeed. We celebrate our successes. We stand on great thinking, not on formality. We support our staff in all they do, recognizing that each of us has passions outside of work as well. Menemsha is a great place to invest in your talent, to learn from others, and to grow. Something special is happening at Menemsha and we invite you to see for yourself. We look forward to saying hello.

Location: Torrance, CA

Job Summary

HYBRID

The Construction Coordinator will serve as the go-to-person and will provide administrative support to the Construction team. In this role you will manage a wide portfolio of complex administrative responsibilities. An ideal candidate is passionate about the industry and brings high standards to managing complex administrative projects.

The ideal candidate will be hyper-organized, deadline driven, proactive and will operate with a sense of urgency. We are looking for someone who thrives in a fast-paced environment and will organize workload while managing expectations.

Essential Duties and Responsibilities

• Release mall deposits (refundable / non-refundable)/check requests and additional documentation required for project start.
• Support field supervision with temp labor, utility, and equipment (dumpsters, lifts, porta potty, etc.) needs, as required and/or directed within the project team.
• Research permit availability/tracking and prepare, submit and/or record documentation for local municipality officers, as required.
• Review, document and understand client contract terms. Manage those terms and ensure adherence to mitigate Menemsha's Liability, (i.e.: Insurance, billing terms, bonds, weekly deliverables from team).
• Document Control- Monitor plan revisions, distribute to field, subcontractors, project team-as directed by PM.
• Secure/Release POs for Material, Finish purchases, as negotiated and directed by PM.
• Track timeliness of responses for RFI's, change orders, submittals etc. to support project/program schedule.
• Coordinate timely closeout of project.
• Support project team with receiving & processing project submittals for PM Review, as required.
• Support preparation of project/program specific reporting, as required by contract/client/internal. (I.e.: Weekly client reports, project schedule updates, program master schedule updates.), as directed by PM/APM.
• Respond to subcontractor, vendor payment inquiries, as needed.
• Process Prelim, as required.
• Provide client specific training and direction as needed.
• Comprehensive project updates in OPM (Menemsha’s online project management system).
• Attend program/project meetings as needed. Maintain meeting notes and team deliverables.
• Timberline data entry.

Menemsha Offers the Following Benefits Package:

• Medical
• Dental
• 401K
• Paid Time Off & Holidays
• Disability Benefits
• Life Insurance
• Parental Leave
• Employee Perk Program
• Direct Deposit

Knowledge, Skills & Abilities

• Strong client service orientation, willingness to learn, strong work ethic and diligent.
• Perseverance and creativity in getting the job done, self-motivated, excellent analytical skills.
• Excellent verbal and written communication skills.
• Strong multi-tasking ability.
• A “do whatever it takes” attitude.
• Basic Construction knowledge preferred but not required.
• Strong Microsoft Office and Outlook experience required.
• Strong organizational skills, attention to detail, ability to prioritize.

Education & Experience

• Previous experience providing complex administrative support, preferably in Construction or a related field.
• Higher education and/or certifications related to Construction Management preferred.
• Two (2) years’ work/construction field experience preferred.
• Solid knowledge of construction processes and procedures.
• Timberline knowledge a plus.