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Form of workLogan-Rogersville has an opening for an Administrative Assistant in the counseling department, supporting the Middle School and Upper Elementary School. This position works directly with counselors, teachers, and students; management of student records including grades and scheduling, as well as enrollment of new students.
Applicants should be able to multi-task, have strong organizational skills, and be proficient with a variety of computer applications. Confidentiality is always a must.
Job Title: ADMINISTRATIVE ASSISTANT
Department: Clerical
Reports to: Principal / Administrator
Classification: Non-exempt / Support Staff
Employment: 10 months / At-will
Evaluation: Performance of this job will be evaluated annually in accordance with
provisions of the board's policy on evaluation of support staff personnel.
SUMMARY
This position provides the necessary clerical support required by the administration of the school district to assure the smooth, efficient operation of the school offices or departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Demonstrates appropriate greeting procedures and effective routing techniques.
- Demonstrates effective listening skills.
- Communicates effectively with staff and general public in order to provide information and assistance while maintaining the confidentiality associated with the position.
- Utilizes computer skills effectively.
- Operates office equipment efficiently.
- Prepare purchase orders, check requests, forms, etc. for administrators.
- Prepare routine correspondence.
- Answers phones, respond to routine questions, schedule appointments and route calls to appropriate staff.
- Maintain files.
- Keep schedules for administrators.
- Make travel arrangements for administrators.
- Supports fellow workers in completing short term projects.
- Is dependable and self-motivated.
- Initiates tasks when appropriate.
- Performs functions assigned by supervisors in an effective and timely manner.
- Demonstrates current knowledge of business grammar, terminology and proper formatting.
- Maintains accurate and efficient records
- Follows appropriate accounting guidelines.
- Maintains confidential nature of all school-related matters.
- Performs other tasks and assumes other responsibilities as assigned by the supervisor or Superintendent.
SUPERVISORY DUTIES
None
QUALIFICATIONS
Background Checks
Clearance on all background checks required by law that is satisfactory to the Administration.
Education/Experience
High school graduate and at least two years clerical experience
Certificates, Licenses, Registrations
None
SKILLS AND ABILITIES
Language
Read and interpret documents such as instructions and procedure manuals
Write simple and complex reports and correspondence
Speak with members of the public and other staff members
Computation
Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages
Reasoning
An individual who holds this position must have the ability to:
Interpret instructions furnished in written, oral, diagram or schedule form
Solve problems when such problems have a variety of concrete variables
Technology
Have strong computer skills including word processing, and working with spreadsheets and databases
Be able to understand and submit reports to district administration, state and federal agencies
Have the ability to learn new systems and software
Additional Skills and Abilities
Strong interpersonal skills
The ability to work closely with a variety of staff members and the public
The ability to safeguard confidential information
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Physical Requirements
The individual who holds this position is regularly required to walk, hear and speak. Close vision ability to look at a computer screen for long periods of time is required. Distance vision is also a must. The employee is frequently required use fingers and controls.
Physical requirements also include, but are not limited to, sitting (normal seated position), standing, walking (level or uneven surface), bending/twisting neck, bending/twisting at the waist, kneeling, crouching, crawling, climbing, reaching, lifting (up to 50 lbs.), carrying objects (up to 50 lbs.) while walking, pushing, pulling, presence of heat (summer high temperatures, high humidity, ovens, furnaces, etc.), presence of cold (winter low temperatures, walk-in refrigerator/freezer).
Attendance
Consistent and regular attendance is an essential function of this position
CONDITIONS AND ENVIRONMENT
The work conditions and environment described here are representative of those that an individual will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Office environment: Typical
Deadlines: Frequent
Risk of injury: Minimal
Noisy environment: Routine (visitors, phones, bus radio)
Distractions: Routine (visitors, phones, bus radio)
Exposure to disease: Minimal, sporadic
Outdoor work: Rare
As a political subdivision, employer, recipient of federal funds, and educational institution, the Board of Education is prohibited from, and hereby declares a policy against engaging in unlawful discrimination, including harassment creating a hostile environment, on the basis of race, color, sex, national origin, ancestry, disability, age, or use of leave protected by the Family and Medical Leave Act, in its programs, activities, and with regard to employment. The Board is an equal opportunity employer.
