Administrative Assistant

Summary:

Cape Girardeau County has an immediate opening for an Administrative Assistant in the Highway department located in Jackson, MO. In this position, you will provide a variety of administrative and clerical support services to the Highway, Parks, and Building/Grounds departments through direct and phone contact with employees, vendors, and the public.

Job Duties:

• Provides excellent customer service to employees, external customers, vendors, and visitors through direct and phone contact.
• Reviews and notarizes documents.
• Creates, edits, and proofreads correspondence, forms, and reports in Microsoft Office. Copies, routes, and distributes correspondence and reports as requested. Files and retrieves documents, records, and reports.
• Creates bids for purchases and prepares purchase orders in system.
• Maintains records and management systems.
• Assembles relevant data and compiles information as directed to meet deadlines.
• Answers telephone and screens calls, schedules meetings and appointments. May open and distribute mail.
• Performs general office duties such as ordering supplies, updating department phone lists, etc.
• Complies with County Safety and Personnel manuals while conducting work.

Essential Skills:

• Ability to maintain positive customer service skills in all situations
• Proficient in computer use including Microsoft Office and other proprietary software
• Proficient in mathematical calculations
• Ability to use proper grammar, punctuation and spelling
• Ability to use independent judgement and perform accurate work while multi-tasking
• Possesses or has ability to purchase and maintain Notary surety bond.

Benefits:

Cape Girardeau County offers a comprehensive benefit package including:

• Paid Health, Dental, Vision and Life insurance
• Thirteen paid Holidays
• LAGERS pension plan paid by County
• CERF pension plan
• CERF savings plan with matching funds
• Paid vacation and sick leave

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person