Bookkeeper

The Bookkeeper is responsible for ensuring that day-to-day and month-to-month business transactions conform to basic accounting principles, which includes accounts payable, accounts receivable, payroll, general ledger, and financial reports. He or she verifies, allocates, and posts transactions into proper journals and ensures transaction back-up documents are properly maintained. The Bookkeeper has strong skills in problem solving, documentation, research, and data analysis. In addition, he or she maintains an adequate system of accounting records and develops periodic financial reports that comply with generally accepted accounting principles.
The ideal candidate for this position has an Associate's degree in accounting (preferred), at least three years of accounting or bookkeeping experience, competency in Microsoft Office applications, and experience with accounting software.
RESPONSIBILITIES
Reviews invoices for appropriate documentation and approval prior to payment
Matches invoices to accounts payable checks, prints and obtains signatures for checks, and distributes checks accordingly
Oversees 1099 maintenance
Responds to all vendor inquiries, reconciles vendor statements, and researches and corrects discrepancies
Verifies and approves expense reports
Audits and processes credit card bills
Helps with month-end and year-end closings and prepares various reports
Maintains files and documentation thoroughly and accurately following company policy and accepted accounting practices
Invoices customers and applies customer payments
Invoices customers and ensures the accuracy of invoices and other accounting documents or records
Researches and resolves payment discrepancies
Maintains the accounts receivable aging for certain customers and receives incoming customer payments, enters cash receipts, and completes bank deposits
Communicates with customers (verbally and via email, letter, or fax) to reconcile customer accounts, which will involve requesting past due payments and investigating discrepancies
Performs accounting clerical duties such as filing and copying, sending out past due correspondence, sorting and distributing incoming mail, etc.
Updates and maintains accounting journals, ledgers, and other records detailing financial business transactions
Compiles data and prepares a variety of reports
Organizes and maintains up-to-date financial records
Uses computerized accounting software programs to perform duties and responsibilities
Develops automated spreadsheets
Operates office equipment including personal computers, copiers, fax machines, and 10-key calculators
Performs other duties as assigned
QUALIFICATIONS
Bachelor's degree in Accounting preferred
At least three years of accounting or bookkeeping experience
Strong computer and internet skills
Experience with accounting software
Strong keyboarding skills and the ability to create meaningful data reports and manipulate data
Strong communication, presentation, and writing skills
Detail-oriented, organized, and able to multi-task
Good project and time management skills
Strong analytical skills
Able to work collaboratively
Neat, clean, and professional appearance