Office Administrator/Bookkeeper

Job Title: Office Administrator

Company: Setanta Inc

Location: New York, NY

Job Type: Full-time

Job Description:

We are seeking a detail-oriented and organized Office Assistant to join our construction company. As an integral part of our team, you will be responsible for providing administrative support to ensure the smooth operation of our office.

Responsibilities:

• Manage incoming calls and emails, directing them to the appropriate personnel.

• Assist in organizing and scheduling meetings, appointments, and events.

• Maintain and update office records, including filing and data entry.

• Coordinate with other departments to facilitate communication and workflow.

• Order and maintain office supplies, ensuring adequate stock levels.

• Assist in preparing and proofreading documents & reports.

• Coordinate with our brokers & project management team to obtain COIs and other documents related to each project.

• Handle basic accounting tasks, such as invoice processing and expense tracking.

• Handle weekly payroll.

• Support HR functions, including maintaining employee records and assisting in recruitment processes.

• Other responsibilities as assigned.

Requirements:

• Proven experience as an office assistant or in a similar role.

• Proficient in Microsoft Office suite, Word and Excel.

• Excellent organizational and multitasking abilities.

• Strong communication skills, both written and verbal.

• Attention to detail and problem-solving skills.

• Knowledge of basic accounting principles is a plus.

• Experience working in a construction firm is a plus.

• Experience using construction software, Procore, Building connected etc. a plus.

If you are a motivated individual with a passion for administrative tasks and a willingness to contribute to the success of our construction projects, we encourage you to apply.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Experience level:

• 3 years
• 4 years
• 5 years

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus opportunities
• Performance bonus

Work Location: In person