Bookkeeper

Job Summary

Under the general direction of the Support Service Manager, performs administrative duties in support of all Sheriff’s Office functions. performs a variety of fiscal support functions and maintains bookkeeping records for the efficient operation of the Sheriff’s Office.

Primary Duties & Responsibilities

Civil Process Bookkeeper

• Manage mortgage foreclosures, which includes posting adjournments, holding the auction, and processing the sales.
• Review served civil papers for accuracy and forward to various courts and attorneys.
• Prepare Civil Process billing and record payments.
• Assist General Bookkeepers as assigned.

• Prepares transmittal information on inmate bonds, fines, and costs for the courts and transmits monies collected by the Sheriff Office.
• Verifies daily totals, balances, transactions, and prepares and makes deposits for the Sheriff’s Office.
• Audits and verifies accuracy of monetary transactions performed by sheriff employees.
• Manage inmate accounting including deposits, withdrawals, and inmate balances.
• Responsible for invoicing inmates for their housing expense.
• Prepares Department of Corrections reports and generates invoices.
• Processes inmate account requests.
• Assist Civil Process Bookkeeper as assigned.

• Posts medical bills for inmates, deducts monies from accounts payable for payment research, and reconciles relevant statements.
• Performs other duties as assigned.

Qualifications

• Knowledge normally acquired through the completion of specialized training in general accounting practices and principles
• One to two years of experience in an accounting area
• Oral, written, and interpersonal communication skills including customer service skills
• Proficient in Microsoft Office (including word processing, spreadsheets, and database software)
• Ability to balance competing demands for time and prioritize workload to meet deadlines
• Ability to work effectively with individuals and groups from a variety of identities, cultures, backgrounds, and ideologies with a commitment to equity and inclusion

• Knowledge in civil process and FOIA laws helpful.

Supplemental Information

Supervisory Responsibilities
None
Working Conditions
Work is generally performed in a standard office setting on-site. Occasional travel may be required. Physical ability to occasionally transport items weighting up to thirty (30) pounds. Incumbent is frequently required to sit for extended periods of time. Incumbent is periodically required to perform repetitive movement and/or stand for extended periods of time.

Calhoun County's benefits package offers flexibility, choice, and value. It is an attractive component of our employees total compensation package. At Calhoun County, we know that good benefit plans are important to employees and their families. We're committed to providing employees with access to a wide range of information and tools so they can stay informed and make the most of their Calhoun County flexible benefit package.
What benefits does Calhoun County offer its full time employees?
Medical: Blue Cross/Blue Shield of Michigan with 3 Different Flexible Benefit Plan Options (More information (Download PDF reader))
Dental: 100% Employer Paid through Delta Dental (More information (Download PDF reader))
Vision: 100% Employer Paid through BCBSM Vision Services Plan (VSP) (More information (Download PDF reader))
Employee Health & Wellness Center (Premise Health): Most Services 100% Employer Paid (More information (Download PDF reader))
Life Insurance: 100% Employer Paid for Basic Life & AD&D
Short Term Disability: 100% Employer Paid for 67% Wage Loss Benefits up to 26 Weeks
Retirement: Employer 401(k) Match Program Up to 7% of Employee Contribution (More information (Download PDF reader))
Employee Assistance Program (EAP): 100% Employer Paid Through Bronson HelpNet (More information (Download PDF reader))

Click Here for 2023 BENEFIT INFORMATION AND FORMS
Flexible Scheduling & Telecommuting Options Depending on Position & Department

• Start through fourth years – 144 Hours (3.6 weeks based on 40-hour work week)
• Fifth through ninth years – 184 Hours (4.6 weeks)
• Tenth through fourteenth years – 224 Hours (5.6 weeks)
• Fifteen and Subsequent years – 264 Hours (6.6 weeks)

(amounts & distribution may vary slightly by union contract, policy, and/or defined work week)
Paid Holidays: 14 Paid Holidays Throughout the Year

• Term Life Insurance (above Employer Paid Plan)
• Critical Illness & Accident Insurance
• Long Term Disability Wage Loss Benefits
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Employee Wellness Program
• Perks Program (discounts at local merchants for being a County employee)