Bookkeeper

We are looking for a highly motivated and detail-oriented Bookkeeper / Admin who wants to aid in the success of our company. This person is willing to do whatever is needed to do to support the business.

You should demonstrate good communication and pro-active problem-solving skills. You enjoy finding best practices and ensuring tasks are done in a timely manner. This ensures the rest of the company is able to operate at a higher level and helps others to do what they do best. You have a high attention to detail and are willing to put in the effort to see the job completed. Most importantly, you take pride in a job well done.

You have at least 2 years of experience as a bookkeeper or other office admin position.

You are inspired to use checklists, write things down, and thrive in a fast-paced environment where you are highly needed. You are capable and comfortable with communicating with a wide range of people. You benefit from having multiple responsibilities where you must ensure strong attention to detail. You enjoy creating and improving systems to ensure best practices. You value others’ time as much as your own, intending to use both wisely. You want more than just a job and are passionate about seeing the company grow and thrive.

You would describe yourself as:

• A team-player…
• Prompt and always come prepared…
• Focused on quality and accuracy…
• Highly organized and detail-oriented…
• Willingness to jump in and do what needs done…
• Ability to adapt and learn new things…
• Dedication to showing up and doing your best…
• Describing ones’ self as ambitious or self-starter…

Key Values:

• Honesty
• Accuracy
• Commitment
• Integrity

Nature of the Role:

Support the Leadership staff in the area of Accounts Receivable: AIA Pay Applications, Cash Flow, Mid Project Invoice Changes

Key Responsibilities of this Role:

• Ensure security, integrity, and confidentiality of data
• Processing payments and documents such as invoices
• Math skills to handle financial data
• Reconciling invoices and identifying discrepancies
• Maintaining and improving the organization’s bookkeeping process.
• Tracking expenses and evaluating budgets.
• Posting financial data to accounts.
• Handling communication between the organization and clients/ contractors.
• Performing basic office tasks like filing, data entry, and mail processing.
• Reconcile invoices and identify discrepancies
• Typing accurately, preparing, and maintaining accounting documents and records
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record-keeping
• Analyze and monitor internal processes
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions
• Handle customer inquiries and complaints
• Maintain a safe, secure, and pleasant work environment
• Ensure top performance of office staff by providing them adequate supplies and resources
• Plan in-house or off-site activities, like parties, celebrations, and conferences
• Process AIA Pay Applications (G702,G703)
• Work Closely with Project Managers to ensure proper billings

Skills & Requirements:

• Strong Typing Skills; WPM of at least 55+
• Ability to handle sensitive, confidential information
• Attention to Detail and Problem-Solving Skills
• Excellent written and verbal communication skills
• Ability to multitask and remain motivated and positive
• Good math skills and the ability to spot numerical errors
• Experience with an accounting system, preferably Sage
• Experience in the Commercial / Construction Field with AIA Pay Application Programs

Perks:

• Team Oriented Environment, Potential for Advancement, Long Lasting Career
• Generous Holiday & Vacation Schedule

About Us:

We are a well-known family-owned small business in the Greenfield area. We service the commercial world of landscaping, hardscapes, and irrigation systems. Primarily working with the general contractors on new build projects all over central Indiana.

Ruble Outdoor Concepts, Inc. started out as Estes Grounds Maintenance, Inc., established in 1977. The company was originally owned by Larry and Diana Estes until 1995. At that time, Scott Ruble, the general manager, purchased the company along with his wife Tracey. In early 2022, EGM, Inc. went through a rebrand and is now Ruble Outdoor Concepts, Inc. As a company, we aim to not only please our customers but build a trusting relationship with them as well. We strive for quality, lasting business relationships, honesty, integrity, and customer service.

We aim to create a family-like atmosphere where new ideas are welcomed, and hard work is valued. We appreciate one another’s willingness to help the team. Fortitude and the ability to solve problems is what sets us apart from others. We believe honesty amongst one another, and our customers is what promotes a long-lasting relationship.

If you want to be a part of a team where your input holds value, who have each other’s back and where personal success is rewarded, this is the place for you.