Administrative Services Assistant

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Qualifications Type Category Qualification Description Competency Required Software Design Adobe PhotoShop Novice (1-3 Years) No Skills Others 10-Key Calculator Novice (1-3 Years) No Software Others Adobe Acrobat Novice (1-3 Years) No Skills Others Appointment Setting Proficient (4-6 Years) No Skills Others Basic Bookkeeping Proficient (4-6 Years) No Skills Others Book-keeping Proficient (4-6 Years) No Skills Others Correspondence - Email Proficient (4-6 Years) No Skills Others Correspondence - General No Skills Others Customer Service Proficient (4-6 Years) No Skills Others Customer Service Skills Proficient (4-6 Years) No Skills Others Data Entry Proficient (4-6 Years) No Skills Others Emailing Proficient (4-6 Years) No Skills Others Faxing Novice (1-3 Years) No Skills Others Filing Proficient (4-6 Years) No Software Others Internet Proficient (4-6 Years) No Software Others Microsoft Excel Proficient (4-6 Years) No Software Others Microsoft Word Proficient (4-6 Years) No Skills Others Multi Line Phone System Novice (1-3 Years) No Skills Others Printing and Copying Proficient (4-6 Years) No Skills Others Proofreading/Editing Proficient (4-6 Years) No Skills Others Scheduling Novice (1-3 Years) No Skills Others Technical Skills Proficient (4-6 Years) No Skills Others Typing Proficient (4-6 Years) No Skills Others Verbal Communication Proficient (4-6 Years) No