Address
Form of workJob Description
Summary: under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required.
An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention.
Routinely acts as liaison between executives office and the governors office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.
Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings.
Makes travel arrangements; keeps expense accounts; orders office supplies as needed.
Operates standard office machines and equipment as necessary.
Education and Experience: Graduation from an accredited college or university with a bachelors degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Requirements
Qualifications
Type
Category
Qualification
Description
Competency
Required
Skills
Others
Administative Assistant
Advanced (7-9 Years)
Yes
Software
Others
Adobe Acrobat
Novice (1-3 Years)
Yes
Skills
Others
Appointment Setting
Proficient (4-6 Years)
Yes
Skills
Others
Book-keeping
Novice (1-3 Years)
Yes
Skills
Others
Correspondence - Email
Proficient (4-6 Years)
Yes
Skills
Others
Customer Service
Proficient (4-6 Years)
Yes
Skills
Others
Customer Service Skills
Proficient (4-6 Years)
Yes
Skills
Others
Data Entry
Proficient (4-6 Years)
Yes
Skills
Others
Emailing
Advanced (7-9 Years)
Yes
Skills
Others
Filing
Proficient (4-6 Years)
Yes
Software
Others
Microsoft Excel
Proficient (4-6 Years)
Yes
Software
Others
Microsoft Word
Proficient (4-6 Years)
Yes
Skills
Others
Printing and Copying
Proficient (4-6 Years)
Yes
Skills
Others
Technical Skills
Proficient (4-6 Years)
Yes
Skills
Others
Typing
Proficient (4-6 Years)
Yes
Skills
Others
Verbal Communication
Proficient (4-6 Years)
Yes
