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Form of workPosition Details
Position Information
Recruitment/Posting Title
Administrative Coordinator (Office of the Dean)
Job Category
URA-AFT Administrative
Department
School of Business - Cmd
Overview
Ranked #49 in U.S. News & World Report’s list of Best Public Colleges and Universities, Rutgers University–Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers–Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University–Camden among its “Best Bang for the Buck” universities and best national research universities. Recently, Rutgers–Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.
The Rutgers School of Business-Camden’s (RSBC) mission is to develop ethical, inclusive, and transformative business leaders. As one of two leading business schools in Rutgers University, RSBC is deeply entrenched as a key partner with South Jersey corporations and communities. Our excellent faculty are subject matter experts whose intellectual contributions enrich academia and the practice of business. RSBC’s graduate and undergraduate programs reflect a healthy mix of on-campus and online programs that develop our workforce and future leaders with the most current business knowledge and practice.
The Rutgers School of Business-Camden’s (RSBC) mission is to develop ethical, inclusive, and transformative business leaders. As one of two leading business schools in Rutgers University, RSBC is deeply entrenched as a key partner with South Jersey corporations and communities. Our excellent faculty are subject matter experts whose intellectual contributions enrich academia and the practice of business. RSBC’s graduate and undergraduate programs reflect a healthy mix of on-campus and online programs that develop our workforce and future leaders with the most current business knowledge and practice.
Our commitment to diversity is reflected in our students, faculty, and staff, as well as our creation of an inclusive environment that delivers rich learning opportunities and experiences which cares for the whole person. RSBC’s location provides access to more than 30 Fortune 500 companies in the New Jersey-Philadelphia region. The Small Business Development Center and Professional and Executive Education (PEER) units provide value-added partnerships with corporate and community stakeholders that enrich both our teaching and research. The integration of excellence in teaching, research, and service positions RSBC as a powerhouse at a regional and national level.
Posting Summary
The Administrative Coordinator works independently to manage the day-to-day operations for the Office of the Dean in the Rutgers School of Business–Camden (RSBC). The Administrative Coordinator serves as the first level contact with the university community and interacts extensively with both internal and external stakeholders. Duties include organizing, executing, and coordinating office procedures and routines, as well as performing diversified and confidential record keeping and communication that require judgment in the resolution of routine administrative processing to support the RSBC.
The Administrative Coordinator will serve as the primary point of contact for major school-wide events and programs. More specifically, the Administrative Coordinator will coordinate the Dean’s Leadership Council; assist with faculty recruiting arrangements; facilitate major events for the school, such as the Eminent Business Leader, Eminent Scholar, Honors Ceremony, Graduation, Faculty Assemblies; and organize the Guest Professor and Executive-in-Residence Programs.
Duties also include the confidential, administrative, and general staff assistance in such matters as event logistics, travel arrangements, scheduling, research, basic web updates, report writing, the maintenance of student records, and management of office and program functions. As this position will be the “front line” to stakeholders visiting the school, the position requires excellent customer service skills and ability to prioritize tasks effectively. Other duties as assigned by the Dean and the senior leadership team.
Position Status
Full Time
Hours Per Week
37.5
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA
Nonexempt
Grade
04
Position Salary
Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets.
Annual Minimum Salary
55416.000
Annual Mid Range Salary
68958.000
Annual Maximum Salary
82500.000
Standard Hours
37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
A bachelor’s degree or an equivalent combination of education and similar office experience, plus 2 years of relevant experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
A bachelor’s degree or an equivalent combination of education and similar office experience, plus 2 years of relevant experience; knowledge of office administration, organization, and planning; excellent computer skills, database management and manipulation, exceptional telephone and interpersonal skills reflecting the ability to interact with a broad spectrum of populations such as students, faculty and administrators, a proven history of attendance and the ability to multi-task. Ability to initiate ideas and execute projects independently. An exceptional commitment to providing high quality customer service to students, staff, faculty, and visitors.
Preferred Qualifications
Bachelor’s degree and/or prior experience in higher education and event logistics.
Equipment Utilized
Microsoft Office/Teams, web and design software (i.e. WordPress/Canva), use of various video conferencing tools (Zoom, WebEx, Teams, etc.), Email applications (i.e. Mailchimp), scanner and photocopying equipment, Rutgers E-learning system (Canvas).
Physical Demands and Work Environment
Availability to work occasional evenings and weekends.
Special Conditions
Posting Details
Posting Number
24ST0529
Posting Open Date
03/13/2024
Special Instructions to Applicants
Regional Campus
Rutgers University-Camden
Home Location Campus
Rutgers University-Camden
City
Camden
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
