Address
Form of workPosition Details
Position Information
Recruitment/Posting Title
Administrative Coordinator II
Job Category
Staff & Executive - Administrative & Support
Department
RWJ-Emergency Medicine
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator II for the department of Emergency Medicine at the Robert Wood Johnson Medical School.
The Administrative Coordinator II will perform a wide variety of administrative services within the department of Emergency Medicine. Coordinates office support operations.
Among the key duties of this position are the following:
The Administrative Coordinator II will perform a wide variety of administrative services within the department of Emergency Medicine. Coordinates office support operations.
Among the key duties of this position are the following:
- Plans and schedules the work of the section to make maximum effective utilization of employees, equipment, resources and materials within budgetary requirements.
- Prepares departmental reports. Assists in preparing studies of human resources, space and equipment utilization, etc. Handles administrative or statistical details for special projects.
- Serves as liaison between the department and administrative units, such as Purchasing, Human Resources, IST, Accounting and Payroll.
- Assists in the preparation of department budget by compiling data and preparing recommendations. Maintains records of fiscal expenditures, provides appropriate documentation.
- Provides administrative support for the Chair and Administrator of the department including scheduling meetings and processing routine correspondence.
- Schedule various meetings for department and make all necessary arrangements for the meeting such as room reservations, room set up, order audio visual equipment.
- Expedites and coordinates services such as maintenance, service and repairs, supplies and mail.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
This position requires a fully on-site work arrangement.
FLSA
Exempt
Grade
19S
Position Salary
Annual Minimum Salary
52503.000
Annual Mid Range Salary
62615.000
Annual Maximum Salary
74061.000
Standard Hours
37.50
Union Description
HPAE, Local 5094
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelor’s Degree plus one (1) year of administrative experience in a government agency, university setting or large business office with responsibility for office management, preparation of reports, supervision of staff, etc.
- Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Must be proficient in computer applications as required by the department.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
- Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements.
- Work Environment: Moderate noise (examples: business office with computers and printers, light traffic).
Special Conditions
Posting Details
Posting Number
24ST0117
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Rutgers University - New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
