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Form of workUnder the general supervision of the Associate Vice Provost (AVP) of Student Success and Retention, Office of the Provost, the Administrative Coordinator I provides general administrative and clerical tasks for day-to-today operations. The Administrative Coordinator I will provide support to the AVP in the areas of organization and communication through a variety of tasks and responsibilities.
The Administrative Coordinator I will also support The Office of First-Year Experience by providing clerical assistance such as scheduling meetings, monitoring the office’s budget, assisting with hiring processes for student and professional staff/faculty, and event planning. This position also serves as a supervisory role for the office’s student administrative staff.
Responsibilities:
Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.
Provides technical information regarding administrative procedures, services, office hours or programs.
Assists in the monthly reconciliation process.
Applies and interprets, and/or assists in implementing policies or operating practices. Develops administrative and technical procedures as needed.
Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. Assists in monitoring compliance with policies and procedures.
Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events, and may provide on-site support.
Coordinates the maintenance of files, records, office supplies, or equipment.
Supports the student administrative staff in the Office of First-Year Experience.
Manages the Office of First-Year Experience front desk and clerical duties.
Attends monthly and bi-monthly budget and HR meetings.
Performs other duties as assigned.
Required Education and Experience:
Bachelor's degree.
Two (2) years of related experience.
Knowledge, Skills, and Abilities:
Knowledge and experience utilizing Microsoft suite
Ability to multitask, work cooperatively with others, and prioritize tasks
Demonstrated interpersonal and communication skills
Planning and organization skills
Experience with office management
Applicant Instructions:
Please make sure to provide the following documents:
Cover Letter
Resume / CV
References – at least two-three professional references
For detailed instructions on how to apply for any position on our website, please use the following link:
http://www.tamusa.edu/humanresources/job-opportunities/index.html
Summary of Employee Benefits:
https://www.tamusa.edu/human-resources/documents/summary-of-employees-benefits.pdf
Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.
Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at 210-784-2058.
In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
