Administrative Coordinator

Company Summary
LCPtracker, Inc. is a cloud-based software (SaaS) provider specializing in labor compliance for public works construction projects. Headquartered in Orange, CA – with offices in New Braunfels, TX and Fenton, MI LCPtracker helps government agencies and prime contractors meet Davis-Bacon/prevailing wage compliance requirements on projects backed by federal, state, and/or local funding.
Thousands of clients and over 100,000 contractors use LCPtracker for their certified payroll and construction site compliance needs.
LCPtracker has been recognized year after year since 2017 as one of the “Best Places to Work” in Orange County by the Orange County Register.

Position Summary
The Administrative Assistant provides support to our managers and employees, assists in daily office needs, and manages our company’s general administrative activities. The Administrative Assistant / Receptionist undertakes various administrative tasks, to help ensure smooth and efficient operations of the assigned department(s). Competent in prioritizing and working with little supervision. Self- motivated and trustworthy. Ensures smooth running of our company's offices and warmly welcomes employees, visitors, and guests.

Primary Duties and Responsibilities

• Answering and directing phone calls
• Organizing and scheduling appointments and meetings
• Maintaining contact lists
• Producing and distributing correspondence memos, letters, faxes, and forms
• Assisting in the preparation of regularly scheduled reports
• Schedule and organize meetings, business meals, and conference calls
• Coordinate calendars, itineraries, agendas, and travel arrangements
• Manage executive(s) calendar and appointments
• Assist in coordinating corporate events and company outings
• Greets employees, clients, visitors, and guests; determines the purpose of each persons visit and directs or escorts him or her to the appropriate location.
• Take messages, work with other admin staff to cover front desk and other office responsibilities
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items
• Performs administrative and clerical support tasks
• Provides administrative assistance to management team on special projects
• Performs electronic filing and record-keeping.
• Oversee office repairs, vendors, office supply ordering and restocking
• Special Projects/Teams as assigned
• Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Core Competencies

• Confidentiality: This role may be privy to confidential and/or sensitive information. Must demonstrate integrity in maintaining confidential and sensitive information and strict adherence to organizational policies and procedures.
• Communication Proficiency: Uses friendly and proficient communication to interact with a wide range of people, frequently exchanging information about office operations.
• Time Management: Must manage their own time, using an electronic calendar in an email program to set meetings, to request others to attend and to coordinate their responses. Responds to requests for attendance at various meetings.
• Technical Capacity: Proficiency with many kinds of office equipment, software, and technology that is used or managed.
• Initiative and Proactivity: Correctly anticipates a need, volunteers readily, and acts without being told to do so. Brings new ideas to the company. Undertakes self-development activities; seeks increased responsibilities; takes calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
• Drive for Results: Is goal-oriented; maintains focus on the objective.
• Problem Solving, Personal Judgment: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics. Solicits and applies feedback.
• Quality Management: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness. Does not cut corners; monitors work to ensure quality; applies feedback to improve performance.

Education and Experience

• 2+ years in receptionist/administrative field
• Proficient in Microsoft office suite including Outlook, Teams, Word, Excel, PowerPoint
• Proficient written and verbal communication skills
• Able to concentrate on multiple tasks at once
• Self-directed and able to work with little supervision
• Eager to tackle new projects and ideas, takes initiative, willing to learn new things.
• Able to perform all clerical duties, taking notes/meeting minutes, maintaining files and confidential information, and organizing documents as needed

Work Environment
This position operates in a professional office environment and role routinely uses standard office equipment such as computers, phones, mobile devices, photocopiers, filing cabinets and fax machines.

Physical Requirements
While performing the functions of this job, the employee is regularly required to sit; frequently required to talk and hear, use hands and fingers to type, scroll and use computer equipment. The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection of text/data in both print and electronic forms.
Ability to lift and move up to 25 pounds.
Position Type and Expected Hours of Work
This is a full-time non-exempt position. Days/hours worked are dependent on the workload at the time. General availability and presence in the office is expected during regular business hours Monday-Friday. However, some flexibility is allowed. Occasional evening and weekend work may be required as job duties demand.

Travel
There is no major travel requirement for this position. However, infrequent travel may be necessary to visit remote office(s), attend conferences/industry events, etc. Attendance at our corporate Staff Retreat is required. This event is a 2-3-day retreat. Attendance at our annual User Conference as assigned.
Salary Range
Expected Compensation
Texas Administrative Assistant rate $20.00 to $25.00 per hour + benefits
Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Benefits
Along with competitive pay, as a full-time LCPtracker employee, you are eligible for the following benefits:
Paid Time Off
9 Paid Holidays
Phantom Stock
401k Plan with up to 4% company match
Medical Benefits (Health, Vision and Dental)
Life Insurance
LTD & STD
Employee discounts and perks program

LCPtracker participates in the E-Verify Program. E-Verify is an internet-based system operated by the Department of Homeland Security and the Social Security Administration. It allows employers to confirm an individual’s employment eligibility to work in the United States. View the attached notices, available in English and Spanish, for important information regarding the E-Verify program. E-Verify Notice (PDF); Right to Work Notice (PDF)
LCPtracker, Inc. is an equal opportunity employer of all qualified individuals; including minorities, women, veterans, and individuals with disabilities, and regardless of sexual orientation or gender identity. LCPtracker, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with all federal, state, and local ordinances.
LCPtracker is committed to the full inclusion of all qualified individuals. In keeping with our commitment, LCPtracker will take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact the LCPtracker Human Resources Department at HR@lcptracker.com.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person