Address
Form of workLSU Health New Orleans Division of Animal Care is seeking motivated applicants for the title of Administrative Coordinator 1, 2, 3 or 4.
Communicating effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
This position is included in a Career Progression Group.
As part of a Career Progression Group, vacancies may be filled from this recruitment as an (Administrative Coordinator 1, 2, 3, or 4) depending on the level of experience of the selected applicant(s). Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
Supply chain/Purchasing experience is preferred.
Starting rate of pay for the AC 4 is 15.01 per hour with an additional $1 Longevity Pay for hours worked only. Rate may be adjusted dependent upon applicants' qualifications.
Duties and Responsibilities include but not limited to:
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
This position is included in a Career Progression Group.
As part of a Career Progression Group, vacancies may be filled from this recruitment as an (Administrative Coordinator 1, 2, 3, or 4) depending on the level of experience of the selected applicant(s). Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
Supply chain/Purchasing experience is preferred.
Starting rate of pay for the AC 4 is 15.01 per hour with an additional $1 Longevity Pay for hours worked only. Rate may be adjusted dependent upon applicants' qualifications.
Duties and Responsibilities include but not limited to:
- Generate requisitions using the purchasing module of the PeopleSoft Financials Database
- Place, track, and receive orders for supplies and equipment from external vendors and LSUHSC's Auxiliary Enterprises
- Place orders for goods and services pre-authorized by the Division of Animal Care's Business Manager or Director
- Reconcile all charges made during the billing cycle and prepare and submit electronic copies of all invoices, receipts, and charge credits
- Process direct paycheck request forms, reimbursements, and check payments as needed
- Process prior approval forms for special meals and travel requests
- Receive and process data provided in weekly animal population inventory forms, animal transfer forms, animal mortality forms, and daily special transaction forms
- Input data and necessary related information into complex animal population database (MS Access) which is used to generate monthly itemized Internal Transaction (IT) billing statements for animal husbandry services
- Receive and process data provided in weekly animal population inventory forms, animal transfer forms, animal mortality forms, and daily special transaction form
Please list all relevant work experience and education in the Employment History section of your application, this is a vital step to qualifying for this position. Resumes will not be accepted in the place of a completed application.
- This is a Civil Service Position.
- Pre-employment Drug testing, and a Criminal Background check are required.
- This position will require selected applicant to be in a probationary status for at least 6 months.
For further information about this vacancy contact:
Timethia Brown
LSU Health Sciences Center
HR Management Department
504.568.4835
LSU Health New Orleans is committed to leveraging diversity as an educational resource and an institutional core value. We seek candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity, affirmative action employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
MINIMUM QUALIFICATIONS:
Three years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Function of Work:To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.NOTE:
Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:
Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.
Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.Employment Type: Classified
