Administrative Coordinator 1-2

Supplemental Information

The Louisiana Department of Revenue (LDR) is responsible for fairly and efficiently collecting state tax revenues to fund public services, to regulate charitable gaming and the sale of alcoholic beverage and tobacco, and to support state agencies in the collection of overdue debts. Collectively, each program, unit, division and group work together to provide the core services to taxpayers of the State of Louisiana and stakeholders of the agency. LDR is comprised of the following groups: Tax Collection, Charitable Gaming, Alcohol and Tobacco Control (ATC), Debt Recovery, and Louisiana Tax Free Shopping Commission.

The Support Services Division provides the Louisiana Department of Revenue (LDR) with a wide array of services that support the operation of the agency. Some of the services this division provides includes: document warehousing; fleet management; forms management and distribution; inventory procurement and management; supply management and distribution; mail services; records management; courier services for LDR and other government agencies; support for office space and/or reconfigurations; and security and telecommunications management.

ABOUT THIS POSITION:
The incumbent of this position performs a variety of duties un the Support Services Division. The incumbent must be familiar with and must continuously use safety equipment and practice safety techniques to protect him/her from injury while performing physical, or labor-intensive duties.

Specific Duties Include:

• Retrieves bulk, P.O. Box and certified agency mail form United State Postal Service
• Sorts classified P.O. Box mail for all LDR division
• Preforms sorts of standard, package and specialty , mail for processing on the mail sorting and/or mail opening equipment
• Opens all mail items in accordance with assigned priorities
• Mail trays are examined to extract personal mail, mail not for LDR, mail retuned as undeliverable etc.
• Processes incoming mail
• Assists with the organization and cleanliness of LDR’s warehouse
• If certified – operates forklift

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

How to Apply:
No Civil Service test score is required to be considered for this vacancy.

This position is in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 1 or 2 depending upon the qualifications of the candidate selected.
Please click on the below links to learn more about this position:
Administrative Coordinator 1
Administrative Coordinator 2

To view other vacancies at the Louisiana Department of Revenue, please click here.

Applications will be rejected if the applicant fails to meet the minimum qualifications, submits an incomplete application or fails to apply by the closing date of the announcement.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. The selected candidate will be required to submit original documentation upon hire.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Qualifications

Job Concepts

Function of Work:
To perform a variety of clerical duties that are routine in nature in support of the staff members and/or operations of an organizational unit or program.
Employees usually follow detailed instructions or procedures. Very limited, if any, discretion is required in the performance of these duties.
Level of Work:
Entry.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 2 by the absence of experienced-level duties that require some independent judgment to perform.

Examples of Work

NOTE: Positions allocated at this level tend to focus on a few examples of work as listed below:
Answers multi-line telephone or switchboards, giving routine information and screening calls.
Greets visitors.
Receives, sorts, and distributes mail.
Collects and prepares for processing time and attendance sheets for department or office.
Performs routine filing of documents and maintains filing systems.
Copies and/or distributes correspondence, reports, and other documents.
Receives cash, checks, credit cards, vouchers, or departmental charges from customers and/or employees in payment for goods or services.
May operate various office equipment (such as copy machine, calculator) that requires no special knowledge or previous training.
May deliver and pick-up various materials.
Performs related duties as assigned.