Administrative Assistant/Scheduler

```Duties```
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls, take messages, and respond to inquiries
- Manage and maintain executives' schedules, appointments, and travel arrangements
- Coordinate meetings and conferences, including sending out invitations and managing RSVPs
- Prepare and distribute correspondence, memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system for paper and electronic documents
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements for staff members

```Requirements```

-Must have knowledge of Quickbooks and payroll systems
- Proven experience as an administrative assistant or relevant role
- Proficient in MS Office (Word, Excel, PowerPoint)
- Strong organizational skills with the ability to multitask
- Excellent written and verbal communication skills
- Attention to detail and problem-solving skills
- Ability to work independently with minimal supervision
- Knowledge of office management systems and procedures
- Ability to operate standard office equipment (e.g. computers, printers, fax machines)
- Knowledge of Google Suite (Gmail, Google Docs, Google Sheets)
- Experience with calendar management and scheduling software
- Strong proofreading skills for reviewing documents for accuracy and completeness
- Ability to handle sensitive information with confidentiality

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift

Experience:

• Customer service: 5 years (Preferred)

Ability to Commute:

• Saint Augustine, FL 32084 (Required)

Work Location: In person