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SalaryAbout us
Welcome to Optimus Primers! We are a company that delivers professional interior and exterior painting solutions at a very high quality and affordable prices. Our focus is to help every customer bring their vision to life, all while using state of the art painting services they can rely on. We are committed to excellence, and we are constantly pushing the boundaries to ensure that you receive the best service..
Our work environment includes:
- Modern office setting
- Work-from-home days
- Growth opportunities
- On-the-job training
- Flexible working hours
- Lively atmosphere
- Relaxed atmosphere
Responsibilities:
1. Accounts Receivable (A/R):
- Manage customer invoicing and follow-up on outstanding payments.
- Monitor customer accounts and resolve any billing disputes or discrepancies.
- Maintain a systematic record of A/R transactions and update financial records accordingly.
2. Accounts Payable (A/P):
- Process vendor invoices and ensure timely payments.
- Reconcile vendor statements and resolve any payment discrepancies.
- Maintain accurate A/P records and assist with expense tracking.
3. Financial Management:
- Assist in preparing financial reports, including profit and loss statements, balance sheets, and cash flow statements.
- Analyze financial data and provide insights to management for decision-making.
4. Payroll:
- Process weekly payroll for employees, ensuring accurate calculation of hours worked, overtime, and any applicable deductions.
- Maintain employee payroll records and handle payroll-related inquiries.
5. Scheduling and Timekeeping:
- Update the company schedule on a daily basis, including project timelines, resource allocation, and task assignments.
- Monitor employee attendance and manage the timekeeping system (e.g., timeclock) to ensure accurate recording of hours worked.
6. Scope of Work Documents:
- Collaborate with project managers and estimators to create comprehensive scope of work documents for each project.
- Ensure that scope of work documents are accurate, clearly defined, and reflect project requirements.
7. Client Invoicing:
- Generate and distribute accurate client invoices based on completed projects or work milestones.
- Maintain an organized record of client invoices and payment receipts.
- Address any client inquiries or concerns regarding invoicing.
8. AIA Billing
- Familiarize yourself with the AIA (American Institute of Architects) billing process if applicable to the painting company.
- Prepare and submit AIA billing documents accurately and within specified timelines.
Qualifications and Skills:
- Previous experience in a similar administrative role, preferably in the construction or painting industry.
- Proficiency in accounting software and tools for A/R, A/P, and financial management.
- Strong attention to detail and ability to maintain accurate records.
- Excellent organizational and time management skills.
- Utilize Google Suite and QuickBooks for various administrative tasks
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) or equivalent software.
- Knowledge of AIA billing (if applicable) and familiarity with construction industry terminology is a plus.
- Strong communication skills to interact with clients, vendors, and internal staff effectively.
- Ability to prioritize tasks and work independently to meet deadlines.
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- Employee assistance program
- Employee discount
- Flexible schedule
- Paid time off
- Parental leave
- Professional development assistance
Schedule:
- 8 hour shift
- On call
Supplemental pay types:
- Bonus opportunities
- Commission pay
- Tips
Work Location: In person
