Administrative Assistant/Receptionist

Busy Miami (Dadeland) insurance defense law firm is seeking an Administrative Assistant/Receptionist to join its Administrative team. The right candidate will have strong organizational skills, the ability to multitask and prioritize efficiently, be detail-oriented, a fast learner, a team player and motivated. Please note: this is not a legal assistant or paralegal position. This position includes a variety of administrative, billing, and receptionist duties. Great environment and benefits!

Responsibilities:

• Reception: Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately; Answering screening and forwarding incoming phone calls.
• Retrieve and drop off mail daily
• Sorting, saving, and distributing mail and faxes.
• Enter attorney time into billing software and make edits as needed.
• Preparation and submission of electronic bills in accordance with client and vendor guidelines.
• Generate various billing reports and spreadsheets, and assist with special projects as needed.
• Other billing-related tasks as needed.
• Open, file, and organize litigation case files.
• Input data into legal case management system.
• Following-up on outstanding items to drive tasks to completion.
• Retrieving, saving, and distributing invoices into the system.
• Please Note: this is NOT a Legal Assistant/Paralegal position.

Qualifications:

• Excellent organizational skills and close attention to detail.
• Multi-tasking and prioritizing abilities.
• Demonstrates initiative and be a self-starter.
• Must be computer-savvy.
• Must be willing to work as a team and assist others when necessary to complete time-sensitive task.
• Legal office experience highly preferred but not necessary.

We offer an excellent benefits package, including 100% paid healthcare, Bridge Plan, vision, dental, matching SIMPLE IRA, life insurance, disability insurance, PTO, etc. (waiting period for benefits may apply).

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person