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Form of workR&R is a full-service Civil Engineering and a Professional Land Surveying organization established in 1988. We have immediate opportunities for a motivated professional that is interested in being part of a growing, innovative, and energetic team. R&R is committed to excellence in every aspect of our business. We pride ourselves on fostering a positive and inclusive work culture where innovation and collaboration thrive. As we continue to expand, we are seeking an Administrative Assistant/Receptionist to join our team and play a pivotal role in shaping the future of our organization.
Position Overview:
The Administrative Assistant /Receptionist at R&R provides administrative support company wide. They are a member of the administrative department and report directly to the Controller. While this individual performs daily administrative tasks, customer service, both internal and external, is their underlying focus. Their professionalism, poise and courteous nature represent the company in a positive light and leave clients and guests with a favorable impression of R&R. This individual is a driven, high-energy individual who thrives in a fast paced and dynamic environment and enjoys promoting the smooth flow of the business.
Responsibilities:
- Provide excellent customer service by serving as the face of R&R, welcoming new and existing clientele and guests into the office while fostering lasting relationships with those individuals.
- Field incoming telephone calls and direct callers to the appropriate destination with polite and professional courtesy.
- Process all incoming and outgoing shipments and mail.
- Focus on internal customer service by assisting team members in day-to-day operations.
- Perform administrative processes in accordance with R&R’s established policies, standards and procedures.
- Assist other departments in achieving their goals and resolving issues and concerns.
- Manage all office and kitchen supplies. Monitor and ensure the cleanliness of the kitchen and conference rooms.
- Administer certain employee benefits, such as RTD Eco Pass.
- Maintain company records, such as vehicle registrations, professional licenses, company directory and calendar, and building access cards.
- Assist with company events and activities, including lunch and quarterly meetings.
- Identify and assess opportunities for cost savings with vendors and business processes.
- Work to streamline administrative procedures.
- Present role specific updates to manager in a clear and succinct format.
Qualifications:
- Able to communicate with staff on a professional level while fostering personal relationships.
- Strong active listening skills.
- Excellent communicator (clear, organized thoughts, sincere, passionate, provides suggestions, confident, positive body language, positive attitude).
- Able to clearly articulate thoughts and facts.
- Excellent written and oral communication with clients, staff and management.
- Optimum organizational and interpersonal skills.
- Maintain high energy and high efficiency.
- Acute attention to detail.
- Strong ability to quickly switch gears and multitask.
- Strong ability to quickly and effectively prioritize tasks.
- Excellent troubleshooting skills.
- Professional demeanor.
- Approachable and exudes a willingness to help the team.
- Comfortable asking questions and presenting ideas.
- Willingness to accept new challenges in a changing business landscape.
Requirements:
- Minimum of two years of experience, preferably industry experience.
- Proficiency in Microsoft Office Suite.
- Strong pursuit of continuing education.
Job Type: Full-time
Pay: $20.00-$23.00/hour
Cultural Fit
- Dependable (we expect our employees to be committed to coming to work every day)
- Results Oriented (follow through on commitments and deadlines)
- Personal Accountability (we like to see you take pride in a job well done)
- Passionate about providing the highest level of communication and client services (we are passionate about YOU as well)
Benefits
R&R believes in employee development in addition to not losing sight of maintaining a healthy work life balance that includes a culture of fun along with hard work. We encourage a collaborative environment. We offer competitive pay and a complete benefits package.
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- RTD EcoPass
- Tuition reimbursement
R&R Engineer Surveyors is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
