Administrative Assistant

As an Administrative Assistant, you will play a crucial role in providing support to our Principals, Superintendents, and the office team. Your responsibilities will include, but are not limited to:

- Answering and directing calls to the appropriate personnel.

- Responding to emails and voicemail messages promptly and professionally.

- Greeting clients for in-house meetings and design reviews, ensuring a positive experience.

- Maintaining a clean and welcoming office environment for both clients and team members.

- Managing office supplies, trades, and accounts efficiently.

- Updating company calendars with important dates and events.

- Performing office inventory and handling ordering when necessary.

- Conducting clerical tasks such as scanning, filing, and organizing documents.

- Creating and maintaining well-organized files for easy retrieval.

- Drafting various company documents as needed.

- Tracking insurance certificates, licensing documents, and company registrations, ensuring timely renewals.

- Data entry, maintaining vendor information, and basic invoice coding.

**Job Requirements:**

- 3-5 years of general work experience, preferably in an administrative role.

- Good written and verbal communication skills.

- Working knowledge of Google Workspace, Microsoft Word, and Excel.

- Personable and self-driven with a proactive approach to tasks.

- Ability to handle multiple responsibilities and prioritize tasks effectively.

Black Timber Builders is a tight-knit group of talented designers, developers, architects, project managers, and carpenters. We work closely together to build homes with incredible attention to detail and craftsmanship. We are a multi-faceted, vertically oriented, residential development and construction company. Our products range from custom estate homes to urban attached living.

Black Timber strives to create an ever-evolving culture of professional collaboration, self-directed work ethic and discipline. We are growing quickly and are looking for motivated and passionate individuals to come lend their unique talents and personalities to our team.

*All applicants are considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law.*

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Experience:

• Administrative: 3 years (Required)

Work Location: In person