Administrative Assistant / Sr Coordinator (Onsite)

Date Posted:

2024-03-08

Country:

United States of America

Location:

CO106: 16470 East Hughes Drive,Aurora 16470 East Hughes Drive Building S77, Aurora, CO, 80011 USA

Position Role Type:

Onsite

Raytheon is searching for a highly motivated professional individual to join our dynamic Mission Systems team as a Sr. Administrative Assistant based in Aurora, Colorado supporting an associate director, working in a technology driven, fast paced, and agile environment. The successful candidate will be a self-starter with the ability to handle important office decisions while working in a highly collaborative, and versatile environment handling an array of duties and responsibilities with particular focus on time management and multi-tasking abilities.

This role will provide administrative and site support to the Associate Director of Mission Systems and will also support employees of the Mission Systems business, to include multiple leaders and their staff. This individual will support a wide variety of site activities, program activities, organizational activities, and customer focused activities by participating in or conducting the planning and coordinating.

Primary Responsibilities:

• Interfaces with all levels of Raytheon personnel and external contacts to coordinate team efforts and exchange information requiring moderate interpretation or discussion.

• Can work in a confidential and highly responsive relationship with management at a more senior level of responsibility and discretion.

• Manage and maintain multiple calendars, schedule appointments, arrange departmental meetings/conferences, and attend meetings to take notes.

• Establishes, maintains, and revises team files, including web-based files on TeamSpace and/or ALM Confluence, OneDrive, Microsoft-based files; maintains control files on confidential or high priority matters and follows up on outstanding issues when required.

• Prepare documents and presentations for leadership, as needed.

• Responsible for support and coordination of employee moves, maintenance, coordination, and facilitation of new-hire activities.

• Keeping executive apprised of all matters requiring timely action

• Planning and arranging domestic and international travel and process expense reports in a timely manner.

• Ability to craft Word, Excel, and Power Point documents as required to fulfill assignments.

• Maintain team documents such as contact lists and org charts.

• Ability to handle correspondence across business and key external stakeholders.

• Order, arrange and establish a master list to track office stationery and supplies.

• Support computer-based tools, including scheduling of conference rooms, maintenance of distribution lists, scheduling meetings (live and virtual), and distribution of electronic media.

• Ability to resolve routine inquiries/problems, escalate complex/challenging issues to higher levels for further discussion as well as to undertake any new tasks as assigned.

• Ability to keeping current with Raytheon standard tools and use standard processes/tools to reduce cost/schedule.

Qualifications/Experience Required

• Typically requires an AA/AS degree, Technical/Business School Certificate (or other 2-year post high school training) with a minimum of 6 years of relevant administrative experience including experience supporting senior leadership.

• 6+ years of experience with computer applications including experience in Microsoft Office - Outlook, Excel, Word and PowerPoint, scheduling, Teams, etc.,

• Must be authorized to work in the U.S. without sponsorship now or in the future. Raytheon will not offer sponsorship for this position.

• Ability to obtain and maintain a U.S. Government security clearance, no clearance required prior to start.

Preferred Qualifications

• Prior and recent experience as a senior Administrative Assistant

• Time management and organizational skills with attention to detail and responsive to customer needs

• Excellent written and verbal communication skills, and the ability to interact effectively across all levels of as well as communicate to external partners.

• Effective email and calendar management; managing complex schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently.

• Demonstrated embodiment of a positive mindset along with sense of urgency and ownership.

• A team player who is proactive, flexible, results-oriented, and comfortable in a fast-paced, changing environment and able to work independent with minimal direction.

The salary range for this role is 44,000 USD - 102,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance. This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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