Administrative Assistant

Administrative Assistant Job Summary:

This job will undertake a variety of day-to-day office and clerical tasks. A critical member of office operations. Assist office coordination smoothly and successfully, while supporting company business activities.

Responsibilities:

· Will help the daily workflow of office by answering phones, emails, manage office correspondence.

· Assist office activities and functions to maintain efficiency and compliance with company policies.

· Clearly communicate with the office manager, clerical staff and HR, particularly when more advanced, skilled, or sensitive work is required.

Duties:

· Organize for current jobs while creating electronic project folders.

· Direct the phone and email to the correct people.

· Data entry to keep track of some assets.

· Ensure that the printers and other equipment are stocked.

· Manage fleet - Receive, scan, organize all Fleet information.

· Receive, scan, organize all jobs PO’s, with job numbers, and input into QB.

· Maintains records, documentation, and files, particularly more complex information for all job files.

· Scan and file on a daily basis.

· Performs other related duties as assigned.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Data entry skills.

· Ability to function well in a high-paced environment with minimum supervision.

· Basic understanding of how to operate standard business equipment.

· Strong QuickBooks knowledge.

· Proficient with Microsoft Office Suite or related software.

Education and Experience:

· College education required.

· Office administration experience or related field required.

· At least seven years of administrative and clerical experience required.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer and phone.

· Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Education:

• High school or equivalent (Required)

Experience:

• Clerical: 5 years (Required)

Ability to Commute:

• Greeley, CO 80631 (Required)

Work Location: In person