Administrative Assistant/Part Time

Administrative Assistant/Bilingual in Spanish Required

Reports to the Property Manager

Position Overview:

Responsible for assisting the Property Manager, Board Members, and unit owners with their needs, questions, and requests.

Responsibilities include, but not limited to:

• AP coding processing/AR collections
• Prepares rentals and new residents’ approval and welcome packages
• Prepares and obtains approval for Notice of Commencement and Rights of First Refusal for units being sold
• Program access key fobs
• Process checks for security deposits and move reservations
• Communicate with vendors, contractors, and service providers as needed
• Communicate with prospective buyers and tenants
• Review and prepare sales and leasing applications for Board review
• Address resident matters relating to accounting, special assessments, and account ledgers
• Dispatch Security and Maintenance as applicable
• Update the property management software system to reflect changes in residents’ details
• Communicate with vendors when service is required
• Amend documents as requested
• Provide support to the Assistant Property Manager and the Property Manager as needed
• Prepare keys for weekly pest control service
• Orient new residents
• Enforce rules as per the Violation Standard Operating Procedure.
• Performs such other duties as may be assigned by Management at its discretion from time to time

Qualifications:

• Administrative experience in residential condominium management is preferred
• Strong verbal and written communications skills
• Proficient with MS Office Suite programs; specifically, Outlook, Excel, Word
• Yardi, Buildinglink & Avid experience
• LCAM preferred but not required

AKAM is committed to maintaining a diverse workforce and an inclusive work environment. AKAM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants are encouraged to apply and will be considered for employment without regard for any characteristic protected by applicable law.