Administrative Assistant

ISLAND HARVEST is looking for an Administrative Assistant for our Melville offices. This role will provide administrative assistance to the Workforce Skills Development Institute team, contribute to the successful execution of training programs and events, and serve as a centralized point of internal and external contact for the Institute.

Responsibilities will include:

· Maintaining candidate and student documents and data collection (recruiting, enrollment, attendance, stipends) for internal and external outcome reporting.

· Managing daily contact with candidates, students, and instructors.

· Coordinating on-site and off-site programs, events, and meetings.

· Creating and maintaining shared digital and paper filing systems.

· Ordering/receiving/storing program books and supplies.

· Coordinating invoice payments and maintaining financial records of expenses.

· Managing graphic order requests and following up through completion.

· Scheduling internal and external in-person and virtual meetings and presentations and prepare technology accordingly (Zoom links, laptop, monitor).

· Managing Department phone calls, messages, and emails.

Work location will span 2 adjacent office locations – 126 and 130 Spagnoli Road.

2 years of administrative experience. Proficiency in Microsoft Office Outlook, Word, and Excel; knowledge of PowerPoint preferred. Ability to manage multiple responsibilities and meet deadlines. Excellent organization and communication skills. Positive attitude, team player. Must be able to represent Island Harvest to the highest standards as well as deal with difficult individuals while remaining professional and courteous at all times.

For immediate consideration, please forward your cover letter and resume . No phone calls, please.

Island Harvest is an Equal Opportunity Employer

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative: 2 years (Preferred)

Work Location: In person