Administrative Assistant

Job description

Job Summary

SeyferthPR is seeking a highly skilled and motivated Administrative Assistant to join our team. The ideal candidate will possess exceptional writing skills, be proficient in handling confidential information, demonstrate a high level of professionalism, and have the ability to effectively manage and distribute information. This position reports directly to the President and plays a crucial role in ensuring the smooth operation of the office. The Administrative Assistant will be responsible for managing the President's calendar, maintaining confidentiality, and providing exceptional administrative support. This individual will also work closely with the firm’s Business Manager on all day-to-day flow of work, and support setting up meetings.

Responsibilities

1. Utilize excellent writing skills to compose, proofread, and edit a variety of documents, including emails, memos, reports, and other correspondence.

2. Handle confidential information with the utmost discretion and maintain a high level of confidentiality and professionalism at all times.

3. Maintain the President's calendar, scheduling appointments, meetings, and events efficiently and effectively.

4. Act as a liaison between the President and other team members and external contacts.

5. Assist with organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing relevant materials.

6. Interact with visitors, clients, and colleagues in a professional and personable manner, ensuring a positive and welcoming experience.

Requirements:

1. Proven experience as an Administrative Assistant or in a similar role.

2. Exceptional writing and communication skills, with the ability to draft professional and polished documents.

3. Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.

4. Proficient in Microsoft Office (MS Word, Excel and MS PowerPoint, in particular)

5. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

6. Excellent attention to detail and accuracy in work.

7. Ability to work effectively both independently and as part of a team.

8. Strong interpersonal skills and the ability to build relationships with diverse individuals.

9. Degree and/or experience in public relations, marketing or public administration preferred.

This is an in-office position that offers the opportunity to work in a dynamic and professional environment. If you are a self-motivated individual with exceptional writing skills, a strong sense of professionalism, and the ability to handle confidential information, we would love to hear from you.

About SeyferthPR

For nearly 40 years, SeyferthPR has consistently been recognized as a public relations and communications leader comprised of practice area experts who are innovative, resourceful, and focused entirely on meeting client objectives. Visit us online at seyferthpr.com or on social media for more information.

Job Type: Full-time

Salary: $18.00 - $21.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Grand Rapids, MI 49503: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: In person

Job Types: Full-time, Part-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Grand Rapids, MI 49503: Relocate before starting work (Required)

Work Location: In person