Address
Form of workABOUT THE ROLE:
The Administrative Assistant to the CEO will provide high-level administrative and production support to the CEO of Tribeca Enterprises and ensure efficient operation of her office. This highly organized, self-starting employee will anticipate and deftly maneuver through the day-to-day challenges that come with managing the schedule of an executive who has multiple projects happening simultaneously.
ABOUT YOU:
Our ideal candidate can shift priorities easily, understands the nuances of those priorities, and is business-minded enough to know what is important and what can wait. This position requires high energy, a strong work ethic, and outstanding communication and interpersonal skills. With an impeccable attention to detail, our CEO's next Administrative Assistant will consistently take a "no job too small" approach to all their assignments. The ideal candidate will be insatiably curious and excited about all Tribeca does--the CEO office is small and tight-knit, so the ideal candidate will be eager and ready to join the team!
RESPONSIBILITIES:
REQUIREMENTS:
SALARY: $60,000-65,000
ABOUT US
Tribeca Enterprises is a multi-platform storytelling company. It provides artists with unique platforms to expand the audience for their work and broadens consumer access to experience storytelling, independent film, and media. The company operates a network of entertainment businesses including the Tribeca Festival; the Tribeca TV Festival; its branded entertainment production arm, Tribeca Studios; and creative production studio, m ss ng p eces.
Tribeca is committed to cultivating a diverse and inclusive workplace and is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, marital status, sex, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status
The Administrative Assistant to the CEO will provide high-level administrative and production support to the CEO of Tribeca Enterprises and ensure efficient operation of her office. This highly organized, self-starting employee will anticipate and deftly maneuver through the day-to-day challenges that come with managing the schedule of an executive who has multiple projects happening simultaneously.
ABOUT YOU:
Our ideal candidate can shift priorities easily, understands the nuances of those priorities, and is business-minded enough to know what is important and what can wait. This position requires high energy, a strong work ethic, and outstanding communication and interpersonal skills. With an impeccable attention to detail, our CEO's next Administrative Assistant will consistently take a "no job too small" approach to all their assignments. The ideal candidate will be insatiably curious and excited about all Tribeca does--the CEO office is small and tight-knit, so the ideal candidate will be eager and ready to join the team!
RESPONSIBILITIES:
- Manage travel bookings, appointments, reservations, gift-sending, and other logistics for the CEO, including business and personal endeavors
- Work closely with the Senior Assistant on scheduling of all appointments and commitments.
- Maintain daily upkeep and tracking of telephone calls, invitations, and email correspondence, ensuring timely responses and follow-ups.
- Ensure smooth daily office operations by managing meals, supplies, shipping, errands, and conference room arrangements.
- Prepare and submit expense reports, maintaining meticulous records of financial transactions.
- Anticipate the needs of the CEO and proactively provide support, ranging from meeting preparation to arranging car reservations.
- Document meetings and track/follow up on action items.
- Work effectively and communicate with the Senior Assistant to ensure streamlined communications and updates across the office.
- Oversee team of interns, managing their schedule and delegating tasks effectively.
REQUIREMENTS:
- Bachelor's degree required.
- At least 2-5+ years of experience in an Executive/ Personal Assistant, Project Management, or operational role (preferably in the Film, TV, Media, or Tech landscape).
- Experience working within a start-up or rapid growth environment preferred.
- Experience working in production strongly preferred.
- Strong interest in new media (especially immersive), technology, innovation, and content preferred.
- Experience planning and setting goals, analyzing success towards goals, and making informed decisions.
- Excellent judgement, attention to detail, strong multi-tasking skills, and an innate drive to get things done.
- Highly collaborative working style; can juggle competing priorities among a high performing team.
- Exceptional written and verbal communication skills.
- Ability to work autonomously and take ownership of projects.
- Ability to anticipate needs and stay 3 steps ahead.
- Ability to organize among competing deliverables in a deadline driven industry with a professional demeanor.
SALARY: $60,000-65,000
ABOUT US
Tribeca Enterprises is a multi-platform storytelling company. It provides artists with unique platforms to expand the audience for their work and broadens consumer access to experience storytelling, independent film, and media. The company operates a network of entertainment businesses including the Tribeca Festival; the Tribeca TV Festival; its branded entertainment production arm, Tribeca Studios; and creative production studio, m ss ng p eces.
Tribeca is committed to cultivating a diverse and inclusive workplace and is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, marital status, sex, sexual orientation, national origin, genetics, disability, age, veteran status, or other legally protected status
