Administrative Assistant - School Of Health Professions (Ptrsat)

Department:
SHP Athletic Training PTRSAT
Athletic TrainingPosition Title:
Administrative Assistant - School of Health Professions (PTRSAT)Job Family Group:
Professional StaffJob Description Summary:
The Physical Therapy, Rehabilitation Science, and Athletic Training department in the School of Health Professions seeks a detail-oriented, energetic and organized Administrative Assistant to assist the Athletic Training program with program operations including maintaining students files, clinical education related processes (e.g. database management, contract management), and building relationships with program stakeholders. This person will have an important role communicating with students about program and clinical related requirements, and with clinical sites about the clinical placements. This person will also be responsible for assisting with other administrative/office management tasks including but not limited to coordinating educational events, admissions, budget, and taking meeting minutes.Job Description:
Required Qualifications
Education: Associate's degree or relevant experience may be substituted on a year to year basis.
Work Experience:

• 2 years' experience in an administrative role
• Experience in Microsoft Office applications, including databases, spreadsheets, and word-processing software.

Preferred Qualifications
Education: Bachelors degree
Work Experience: Two years' experience as an Administrative Assistant or similar position in an academic/ healthcare environment.
Skills

• Must have excellent oral and written communication skills
• High degree of attention to detail
• Ability to initiate and exercise independent judgment and decision- making skills
• Work comfortably with wide variety of individuals

Job Duties Outlined

• Assist the Program Director with operations of the athletic training program including maintenance of student files, admissions, budgeting, tracking and maintenance of supplies.
• Maintain and support athletic training program including clinical site database and tracking sheets; ongoing data entry to keep data base current; tracking requests for information, setting up basic course sessions, facilitating creation/adaptation of needed database surveys/evaluations and generating summary reports. Assist faculty with tracking student activities and electronic submissions.
• Timely communication with students about compliance and course related paperwork and other requirements. Be available to students as an information resource regarding the program and clinical sites. Communicate and develop relationships with clinical sites serving as primary point of contact regarding clinical site placement requests and compliance paperwork. Appropriately triage received communication to the Director of Clinical Education and/or faculty in a timely manner. Represent the program at relevant meetings and events as requested.
• Assist Director of Clinical Education with management of affiliation agreements for preceptor sites including affiliation agreement generation, monitoring the contract signing process, tracking expiration dates, coordination with School of Health Professions contract person and mailing to preceptors.
• Coordinate meetings for the Department Vice-Chair, athletic training Director of Clinical Education and faculty. Schedules classrooms. Takes minutes at departmental and program meetings.
• Assist in the planning, administration, and operations of the department by managing projects, and following school and departmental policies and procedures. Supervise the organization and maintenance of departmental files and storage inventory.
• Assist with data collection for educational purposes (accreditation surveys, clinical education, and simulation activities). Develop and administer surveys via appropriate database; generate reports. Track scholarship requirements and communicate to faculty and students.
• Facilitate work order and housekeeping requests for the department.
• Provide administrative support for continuing education events; submit paperwork for continuing education approval; track registration and communicate with attendees; plan event; print certificates.
• Other projects as assigned by Chairperson, Vice-chair, faculty, and staff. Works cooperatively with other department administrators. Assist with special projects and event planning.

Required Documents

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus nine paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
RegularTime Type:
Full timeRate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$24.20 - $35.09
Minimum
$24.20
Midpoint
$29.64
Maximum
$35.09