Administrative Assistant (Sales & Construction Support)

Administrative Assistant (Sales & Construction Support)

Looking to advance your career? Distinctive Outdoor Structures (DOS), a rapidly expanding and thriving enterprise renowned for its premium motorized louvered pergolas and motorized screens, is actively recruiting a full-time Administrative Assistant to complete our expanding team. This role presents an exhilarating prospect for driven individuals keen on professional development and contributing to our company's dynamic growth. Visit DistinctiveOS.com for further insights into our organization. If you are motivated, eager to learn, and ready to take on new challenges, we invite you to become a part of our dynamic team. Come join our family and grow with us!

The ideal candidate will possess strong multitasking abilities and thrive in a fast-paced environment where priorities may shift quickly. Effective written and verbal communication skills are essential for this role.

Job Responsibilities include, but not limited to:

• Answering phones, taking messages and routing calls
• Managing emails - routing, answering, organizing
• Providing Executive support as required
• Manage Calendars for the Executive Team – scheduling and confirming appointments
• Supporting sales staff and taking leads
• Assist with preparing Proposals / Addendums / Contracts / E-Sign documents
• Assist with preparing Extended Care Agreements
• Customer support – communicate and follow up with customers as needed
• Communicate with Job Supervisor any customer issues
• Process, prepare and submission of permit applications to townships when needed
• Call Townships to arrange inspections
• Prepare and Organize Job Folders/Jackets
• Assist with order processing
• Filing, scanning, and organizing paperwork
• Assist Executives, Job Supervisors, Office Manager, and other personnel as assigned
• Ability to learn new company software/systems as needed
• Task management - ability to efficiently organize and carry out miscellaneous tasks assigned to you

Skills:

• Proficient in Microsoft Office (Word, Excel, and Outlook)
• Adobe e-sign experience a plus
• CRM software experience a plus
• Experience Submitting Permit Applications to Townships
• Typing skills
• Attention to detail and accuracy in data entry and record-keeping
• Ability to solve problems and manage time effectively
• Ability to work independently and as part of a team
• Ability to work in a fast-pasted environment, maintaining a positive attitude
• Organizational and multi-tasking skills are essential
• Flexibility to adapt to changing priorities and deadlines
• Dependable
• Willingness to learn

Please send resume with cover letter including salary requirements.

This company is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.

We are not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at our Company via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from our HR/Recruitment will be deemed the sole property of our Company. No fee will be paid in the event the candidate is hired by us as a result of the referral or through other means.

Job Type: Full-time

Schedule:

• Monday to Friday

Work Location: In person