Administrative Assistant- Professional Development And Training

With 11 offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com) is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The firm's groundbreaking approach-bringing together legal services, advocacy and business strategy-differentiates Manatt from its competitors and positions the firm to provide a distinct and compelling value proposition.
We currently have an exciting opportunity for an Administrative Assistant- Professional Development & Training on our Talent Management (TM) team. This role will report to the Chief Talent and Organizational Development Officer, support the different departments within TM and be located in our Los Angeles office.
Responsibilities include:

• Work with the Sr. Professional Development Coordinator to support the coordination of the Summer Associate and Summer Analyst Programs and the Analyst and Consultant group onboardings. This includes coordinating all logistics and working with different representatives throughout each office to determine best practices and facilitate seamless transitions into the firm for each professional.
• Provide administrative services for Professional Development (PD) including: scheduling programs including webinars; tracking enrollment and attendance status; booking instructors and facilities; doing physical setup and tear down; preparing rosters and course files; and coordinating pre- and post-work.
• Provide Zoom Webinar technical support throughout the duration of the session, monitoring and tracking attendance, assisting the facilitator(s) with the flow of the content, reading off the continued legal educations (CLE) codes, etc.
• Assisting with the management of the CLE administration, coordination, and accreditation of internal and external events, including completing applications for additional jurisdictions.
• Issue CLE certificates for internal attorneys and clients those are attorneys. Track Manatt's attorney compliance including provide induvial statues reports and consistently following up with attorneys who are in jeopardy of being noncompliant.
• Update and maintain Intranet pages

• Maintain department mailboxes (Manatt University (MU), PD and Application Training to help ensure timely response.
• Assist with maintaining training calendar (UniversitySite), events and attendance.
• Support and assist in the Performance Review process for professionals, including updating viEvalWave software, preparing status reports, converting docs to pdfs, developing e-binders for review committees and leadership.
• Schedule review meetings for the Group Manager Review Committee, Performance Review Committee and Associate Review Committee.
• Maintain updated tracking sheets, templates, communications, and folders for each review process.
• Maintain user groups in viWave for Real-Time Feedback and performance reviews.
• Support and assist with the Real Time Feedback(RTF) tool, including preparing status reports, creating process documentation drafts, etc.
• Assist with scheduling and production of orientation and integration materials for professionals.
• Assist with other administrative duties and Talent Management projects as assigned.

Qualifications and Skills:

• Minimum of 1-2 years' experience in a law firm or professional services firm environment
• Bachelor's Degree required
• Excellent organizational and communication skills, written and verbal
• Detail-oriented work style
• Strong self-initiative and motivation
• Ability to work independently and as part of a team
• Ability to flex work style and adapt to the styles of others
• Advance use of computer programs including Microsoft Office - especially Word and Excel
• viGlobal (viEval/ viCLE), Captivate, UniversitySite or Workday experience a plus

The base annual pay range for this role is between $52,000-$62,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
EEO/AA EMPLOYER/Veterans/Disabled
Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).