Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide support office staff and ensure the smooth operation of our daily business activities. This is a vital role in our organization, requiring excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Skills:

Ability to prioritize tasks

Communication - obtain and preserve important details

Practice proactivity - plan for the next days and weeks

Follow instructions

Demonstrate integrity and trustworthiness

Graphic design / Photoshop, Lightroom, Final Cut Pro, Salesforce

Spanish-speaking

Duties:
Perform general administrative duties, such as answering phone calls, responding to emails, and managing correspondence
Schedule appointments and maintain calendars for office staff
Scan, organize and maintain electronic files
Assist with proofreading documents for accuracy and completeness
Assist with office management tasks, including ordering supplies and coordinating maintenance requests
Support the team with various administrative tasks as needed

Qualifications:
Proven experience in an administrative role or similar position
Proficient computer skills, including Mac / Apple products and knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
Strong organizational skills with the ability to prioritize tasks effectively
Strong ethics

Demonstrable attention to detail and accuracy in work
Ability to handle confidential information with discretion
Strong communication skills, both written and verbal

Job Type: Full-time

Pay: $17.61 - $50.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person