Address
Form of workJob Details
Job Location
Oklahoma City Housing Authority - Oklahoma City, OK
Salary Range
$31,200.00 - $42,653.00 Salary
Description
This position is eligible to telework. Individual approval is subject to Personnel Policy requirements.
SCOPE:
Responsible for supporting efficient operations in the department. Performs administrative and clerical duties including processing office mail, stocking vending machines and other detail-oriented work.
ACCOUNTABILITY:
Directly responsible to the Executive Office Administrator
EXAMPLES OF WORK PERFORMED:
Maintains files, records and registers as directed by the Executive Office Administrator.
Acts as a receptionist for the department by receiving telephone calls, and visitors.
Maintains an up-to-date Departmental calendar.
Picks up incoming mail from the U.S. Postal Office and disburses it throughout the Central Offices as appropriate.
Delivers outgoing mail to the U.S. Postal Office.
Processes and maintains a register of all outgoing and returned Certified Mail.
Obtains supplies and materials for the Authority as requested.
Monitors performance and maintenance of Courier vehicle.
Maintains and updates separate Contract, Records Request and Undeliverable Check Registers.
Responsible for periodic preventative maintenance on postage and mail equipment.
Responsible for weekly monitoring of postage machine balance and informing supervisor when additional postage needs to be requested.
Assists with preparation, posting and distributing of OCHA and CEC Board Agenda packets.
Responsible for stocking and maintaining vending machines at the Central Offices.
Maintains vending machine inventory and weekly purchasing reports.
Serves as a backup for the Call Center Satisfaction Representative duties as necessary.
Performs other duties as assigned.
Qualifications
REQUIRED:
A thorough knowledge of typing, word processing, filing, business and legal English. Ability to retain proprietary information as confidential.
Ability to understand and interpret Federal Regulations. Ability to deal courteously and effectively with the public. Ability to work independently, have a good sense of priorities, and willingness to use initiative. Ability to compose, edit and finalize reports, letters, and other correspondence with little or no supervision. Possess a valid Oklahoma Driver's License with a satisfactory driving record. Ability to comply with Authority attendance policies.
PREFERRED:
Associate degree in secretarial sciences with a minimum of two years of experience as a senior secretary, or an equivalent combination of education and experience.
PHYSICAL:
Ability to read and write correspondence, read ledgers, and work with computerized reports, code books, plans, etc. Ability to communicate clearly with others in person and by telephone. Physical range of motion associated with extensive filing and work with files. Ability to lift, push and pull items up to 50 pounds. All physical requirements are evaluated based on the ability to perform, with or without reasonable accommodation under the ADA.
Job Location
Oklahoma City Housing Authority - Oklahoma City, OK
Salary Range
$31,200.00 - $42,653.00 Salary
Description
This position is eligible to telework. Individual approval is subject to Personnel Policy requirements.
SCOPE:
Responsible for supporting efficient operations in the department. Performs administrative and clerical duties including processing office mail, stocking vending machines and other detail-oriented work.
ACCOUNTABILITY:
Directly responsible to the Executive Office Administrator
EXAMPLES OF WORK PERFORMED:
Maintains files, records and registers as directed by the Executive Office Administrator.
Acts as a receptionist for the department by receiving telephone calls, and visitors.
Maintains an up-to-date Departmental calendar.
Picks up incoming mail from the U.S. Postal Office and disburses it throughout the Central Offices as appropriate.
Delivers outgoing mail to the U.S. Postal Office.
Processes and maintains a register of all outgoing and returned Certified Mail.
Obtains supplies and materials for the Authority as requested.
Monitors performance and maintenance of Courier vehicle.
Maintains and updates separate Contract, Records Request and Undeliverable Check Registers.
Responsible for periodic preventative maintenance on postage and mail equipment.
Responsible for weekly monitoring of postage machine balance and informing supervisor when additional postage needs to be requested.
Assists with preparation, posting and distributing of OCHA and CEC Board Agenda packets.
Responsible for stocking and maintaining vending machines at the Central Offices.
Maintains vending machine inventory and weekly purchasing reports.
Serves as a backup for the Call Center Satisfaction Representative duties as necessary.
Performs other duties as assigned.
Qualifications
REQUIRED:
A thorough knowledge of typing, word processing, filing, business and legal English. Ability to retain proprietary information as confidential.
Ability to understand and interpret Federal Regulations. Ability to deal courteously and effectively with the public. Ability to work independently, have a good sense of priorities, and willingness to use initiative. Ability to compose, edit and finalize reports, letters, and other correspondence with little or no supervision. Possess a valid Oklahoma Driver's License with a satisfactory driving record. Ability to comply with Authority attendance policies.
PREFERRED:
Associate degree in secretarial sciences with a minimum of two years of experience as a senior secretary, or an equivalent combination of education and experience.
PHYSICAL:
Ability to read and write correspondence, read ledgers, and work with computerized reports, code books, plans, etc. Ability to communicate clearly with others in person and by telephone. Physical range of motion associated with extensive filing and work with files. Ability to lift, push and pull items up to 50 pounds. All physical requirements are evaluated based on the ability to perform, with or without reasonable accommodation under the ADA.
