Address
Form of workA little about us:
The Lieber Institute for Brain Development (LIBD) was established in 2010 to plot a new course in biomedical research that would change the lives of individuals affected with developmental brain disorders. We are one of the only research institutions in the world focused specifically on understanding how genes and the environment influence the way our brains develop that lead to conditions such as schizophrenia, autism, bipolar disorder and related developmental brain disorders. Through our cutting-edge research, answers are emerging and being translated into a robust pipeline of new drugs in development. And, by focusing on genes and their dynamic interplay with the environment, we are getting even closer to the "holy grail" in medical research, the discovery of strategies for primary prevention.
We are a group of dedicated, multidisciplinary and optimistic researchers, working at the cutting edge of science, utilizing state-of-the-art tools to unlock the mystery of the brain and transform the way we approach the development of new treatments, and ultimately cures. LIBD is an independent 501(c)(3) medical research institute located in the Bioscience Park on the campus of the Johns Hopkins School of Medicine and Hospital in Baltimore, MD.
Job Summary:
The Administrative Assistant is responsible for being the first to greet visitors at the reception desk, general office duties and administrative support. The candidate is a "people person" with strong communication, organizational and multitasking skills. The candidate will take pride in attention to detail and a positive, can-do attitude. The position reports to the Chief of Staff.
Primary Job Responsibilities:
The position responsibilities include but are not limited to the following:
Administrative
• Greet visitors at the reception desk
• Organize professional talks, tours and visits
• Provide efficient administrative support including managing calendars, drafting correspondence, scheduling meetings and filing
• Effectively handle and screen incoming telephone calls, mail, shipments, etc.
• Make travel arrangements for Institute personnel as well as guests
• Facilitate internal and external meetings with A/V and conferencing software/equipment
• Responsible for ordering and maintaining supplies and general office duties
• Assist with the implementation of special events for the Institute
• Perform additional duties as assigned by the Chief of Staff
HR
• Coordinate recruiting process by working closely with hiring managers and HR. Responsibilities include posting positions, scheduling interviews, reference checking etc.
• Greet applicants upon arrival and escort them to interviews
• Manage electronic and in-person onboarding for new staff and students providing new employees with a welcoming and inclusive experience.
• Assist with the coordination of the summer internship program
• Prepare correspondence, maintains confidential and accurate HR files
• Handle other routine HR activities, as needed
Requirements
Minimum Qualifications:
• Associate degree is required. Bachelor's degree preferred.
• Minimum of 2 years related administrative/HR experience is required. Previous experience working in an academic or non-profit setting is desired.
Special Knowledge, Skills and Abilities:
• Strong computer skills required including Microsoft Office Suite and Docusign
• Excellent customer service and the ability to maintain a high level of confidentiality and professionalism are required
• Must be detail oriented and able to proof and edit documents, spreadsheets, etc.
• Excellent time management skills, strong organizational skills, the ability to deal effectively with multiple tasks simultaneously required.
• Experience with Paylocity is a plus.
• Provide proof of COVID vaccination upon request
Physical Requirements:
- Remaining in a seated or standing position for extended periods of time;
- Reaching and grasping to manipulate objects with fingers, for example using a keyboard;
- Communication skills using the spoken and written word;
- Prolonged ability to view computer screen, paper reports/documents, charts and results;
- Having the ability to receive detailed information through oral communications;
- Mobility, including the ability to move materials weighing up to several pounds (such as small office furnishings, reams of paper, a laptop computer or files);
- All other physical demands in a standard office environment.
** If accommodations are needed due to pregnancy or a disability, please contact jobs@libd.org.
EEOC Statement:
At the Lieber Institute, we are committed to a work environment of mutual respect where employment decisions are based on merit. As an equal opportunity employer, the Lieber Institute does not discriminate in employment opportunities on the basis of race, color, religion, color, sex, gender identity/expression, sexual orientation, pregnancy, marital status, age, national origin or ancestry, citizenship, disability (physical or mental), genetic information, military service, or other non-merit based factors protected by state or federal law or local ordinance, with regard to any position or employment for which the applicant or employee is qualified.
The Lieber Institute for Brain Development (LIBD) was established in 2010 to plot a new course in biomedical research that would change the lives of individuals affected with developmental brain disorders. We are one of the only research institutions in the world focused specifically on understanding how genes and the environment influence the way our brains develop that lead to conditions such as schizophrenia, autism, bipolar disorder and related developmental brain disorders. Through our cutting-edge research, answers are emerging and being translated into a robust pipeline of new drugs in development. And, by focusing on genes and their dynamic interplay with the environment, we are getting even closer to the "holy grail" in medical research, the discovery of strategies for primary prevention.
We are a group of dedicated, multidisciplinary and optimistic researchers, working at the cutting edge of science, utilizing state-of-the-art tools to unlock the mystery of the brain and transform the way we approach the development of new treatments, and ultimately cures. LIBD is an independent 501(c)(3) medical research institute located in the Bioscience Park on the campus of the Johns Hopkins School of Medicine and Hospital in Baltimore, MD.
Job Summary:
The Administrative Assistant is responsible for being the first to greet visitors at the reception desk, general office duties and administrative support. The candidate is a "people person" with strong communication, organizational and multitasking skills. The candidate will take pride in attention to detail and a positive, can-do attitude. The position reports to the Chief of Staff.
Primary Job Responsibilities:
The position responsibilities include but are not limited to the following:
Administrative
• Greet visitors at the reception desk
• Organize professional talks, tours and visits
• Provide efficient administrative support including managing calendars, drafting correspondence, scheduling meetings and filing
• Effectively handle and screen incoming telephone calls, mail, shipments, etc.
• Make travel arrangements for Institute personnel as well as guests
• Facilitate internal and external meetings with A/V and conferencing software/equipment
• Responsible for ordering and maintaining supplies and general office duties
• Assist with the implementation of special events for the Institute
• Perform additional duties as assigned by the Chief of Staff
HR
• Coordinate recruiting process by working closely with hiring managers and HR. Responsibilities include posting positions, scheduling interviews, reference checking etc.
• Greet applicants upon arrival and escort them to interviews
• Manage electronic and in-person onboarding for new staff and students providing new employees with a welcoming and inclusive experience.
• Assist with the coordination of the summer internship program
• Prepare correspondence, maintains confidential and accurate HR files
• Handle other routine HR activities, as needed
Requirements
Minimum Qualifications:
• Associate degree is required. Bachelor's degree preferred.
• Minimum of 2 years related administrative/HR experience is required. Previous experience working in an academic or non-profit setting is desired.
Special Knowledge, Skills and Abilities:
• Strong computer skills required including Microsoft Office Suite and Docusign
• Excellent customer service and the ability to maintain a high level of confidentiality and professionalism are required
• Must be detail oriented and able to proof and edit documents, spreadsheets, etc.
• Excellent time management skills, strong organizational skills, the ability to deal effectively with multiple tasks simultaneously required.
• Experience with Paylocity is a plus.
• Provide proof of COVID vaccination upon request
Physical Requirements:
- Remaining in a seated or standing position for extended periods of time;
- Reaching and grasping to manipulate objects with fingers, for example using a keyboard;
- Communication skills using the spoken and written word;
- Prolonged ability to view computer screen, paper reports/documents, charts and results;
- Having the ability to receive detailed information through oral communications;
- Mobility, including the ability to move materials weighing up to several pounds (such as small office furnishings, reams of paper, a laptop computer or files);
- All other physical demands in a standard office environment.
** If accommodations are needed due to pregnancy or a disability, please contact jobs@libd.org.
EEOC Statement:
At the Lieber Institute, we are committed to a work environment of mutual respect where employment decisions are based on merit. As an equal opportunity employer, the Lieber Institute does not discriminate in employment opportunities on the basis of race, color, religion, color, sex, gender identity/expression, sexual orientation, pregnancy, marital status, age, national origin or ancestry, citizenship, disability (physical or mental), genetic information, military service, or other non-merit based factors protected by state or federal law or local ordinance, with regard to any position or employment for which the applicant or employee is qualified.
