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REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!
Job Posting Title:
Administrative Assistant - Multiple Chief Officers
Job Description:
Office management and support for multiple Chief Officers. Prioritizes and performs work independently, manages numerous and diverse tasks with confidentiality, self-motivation, problem solving, interpersonal and conflict resolution skills under continual deadlines, interacting with a broad range of personnel and public. Develops and promotes good community relations among various community and school clientele.
Essential Physical Requirements:
• Occasional lifting five (5) to twenty (20) pounds
• Frequent sitting, standing
• Occasional bending, squatting, reaching, stooping
Position Specific Information (if Applicable):
This position will report to the Communications Officer and Chief Operating Officer.
Responsibilities:
Coordinate evaluations of staff under the supervision of the Chief Officers. Schedule conferences, distribute copies of evaluations as appropriate; maintain personnel files for all staff assigned to the Executive Directors/Chief Officers.
May monitor deadlines, staff certification and end-of-year reports to U.S. Department of Education and the Colorado Department of Education and assist with District, State, and Federal report completion for department.
Compile, interpret, and disseminate District, State, and Federal rules, regulations, policies, and procedures to teachers, administrators, students, parents, and outside agencies, etc. regarding compliance procedure for the department's programs.
Perform other related duties as assigned or requested.
Assist Chief Officers by maintaining calendar, daily schedule, appointments, typing memos, agendas, correspondence, gathering and organizing materials and data for meetings, arranging meeting locations, screening phone calls, answering questions from the public, agencies, and District staff, redirecting calls to proper person/agency when necessary
Coordinate flow of communication and work to facilitate a smooth, effective and efficient operation of the department. Compile, process, and disseminate information for district-wide use. Exercise judgment in the absence of the Chief Officers; make decisions regarding situations that arise; know when to contact the Chief Officers when emergencies develop; always maintaining a high level of confidentiality in telephone, verbal and written communications; support the schools and students by assisting with maintaining the administrative organization and smooth operation of the office. Develop, organize, prioritize, prepare and monitor projects, reports and statistical data as assigned.
Assist with budget preparation and monitor department budget. May coordinate dissemination of Federal grants and funding.
May monitor FTE staff allocations for general and grant budgets, consult with Budget, Human Resources, and Payroll departments to assure correct staff assignments within parameters of fiscal budget. May administrate Kronos. Monitor sick, personal, and medical leaves, verify account codes and position numbers and complete District, State, and Federal reports.
Facilitate the coordination of workshops and other training. Provide account numbers for substitutes, prepare handouts and packets, make arrangements with caterer, coordinate room set-up, arrange for audio visual equipment, and facilitate registration.
Provide professional support to department/central office staff by serving as a resource person, assist with inservice
training and informational meetings for District personnel, participate in departmental meetings, workshops and projects; collaborate with and support other secretaries in the department and assist with their responsibilities during absences.
Certifications:
Education:
Associate's Degree
Skills:
High integrity with the ability to manage confidential data., Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions. Computer applications skills: Google Suite, Kronos, and Workday. Problem solving, organizational, and analytical skills, including budget oversight. Excellent verbal and written communication skills. Excellent customer service skills. Is flexible. Has the ability to work cooperatively with supervisors and co-workers. Has the ability to understand and follow complex oral and written instructions. Has the ability to perform responsibilities without the necessity of close supervision. Has the ability to effectively communicate with the school district community. Has the ability to lead teams. Maintains a generally positive attitude. Observes all District policies and procedures., Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions. Computer applications skills: Microsoft Office. Problem solving, organizational, and analytical skills, including budget oversight. Excellent verbal and written communication skills. Excellent customer service skills. Is flexible. Has the ability to work cooperatively with supervisors and co-workers. Has the ability to understand and follow complex oral and written instructions. Has the ability to perform responsibilities without the necessity of close supervision. Has the ability to effectively communicate with the school district community. Has the ability to lead teams. Maintains a generally positive attitude. Observes all District policies and procedures.
Position Type:
Regular
Primary Location:
Wilcox
One Year Only (Yes or No):
No
Scheduled Hours Per Week:
40
FTE:
1.00
Approx Scheduled Days Per Year:
260 Work Days
Minimum Hire Rate:
$28.35 USD Hourly
Maximum Hire Rate:
$37.37 USD Hourly
Full Salary Range:
$28.35 USD - $46.39 USD Hourly
Benefits:
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
Time Off Plans:
This position is eligible for paid vacation, sick and personal time.
This position will be open until filled, but will not be open past:
June 19, 2024
REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!
Job Posting Title:
Administrative Assistant - Multiple Chief Officers
Job Description:
Office management and support for multiple Chief Officers. Prioritizes and performs work independently, manages numerous and diverse tasks with confidentiality, self-motivation, problem solving, interpersonal and conflict resolution skills under continual deadlines, interacting with a broad range of personnel and public. Develops and promotes good community relations among various community and school clientele.
Essential Physical Requirements:
• Occasional lifting five (5) to twenty (20) pounds
• Frequent sitting, standing
• Occasional bending, squatting, reaching, stooping
Position Specific Information (if Applicable):
This position will report to the Communications Officer and Chief Operating Officer.
Responsibilities:
Coordinate evaluations of staff under the supervision of the Chief Officers. Schedule conferences, distribute copies of evaluations as appropriate; maintain personnel files for all staff assigned to the Executive Directors/Chief Officers.
May monitor deadlines, staff certification and end-of-year reports to U.S. Department of Education and the Colorado Department of Education and assist with District, State, and Federal report completion for department.
Compile, interpret, and disseminate District, State, and Federal rules, regulations, policies, and procedures to teachers, administrators, students, parents, and outside agencies, etc. regarding compliance procedure for the department's programs.
Perform other related duties as assigned or requested.
Assist Chief Officers by maintaining calendar, daily schedule, appointments, typing memos, agendas, correspondence, gathering and organizing materials and data for meetings, arranging meeting locations, screening phone calls, answering questions from the public, agencies, and District staff, redirecting calls to proper person/agency when necessary
Coordinate flow of communication and work to facilitate a smooth, effective and efficient operation of the department. Compile, process, and disseminate information for district-wide use. Exercise judgment in the absence of the Chief Officers; make decisions regarding situations that arise; know when to contact the Chief Officers when emergencies develop; always maintaining a high level of confidentiality in telephone, verbal and written communications; support the schools and students by assisting with maintaining the administrative organization and smooth operation of the office. Develop, organize, prioritize, prepare and monitor projects, reports and statistical data as assigned.
Assist with budget preparation and monitor department budget. May coordinate dissemination of Federal grants and funding.
May monitor FTE staff allocations for general and grant budgets, consult with Budget, Human Resources, and Payroll departments to assure correct staff assignments within parameters of fiscal budget. May administrate Kronos. Monitor sick, personal, and medical leaves, verify account codes and position numbers and complete District, State, and Federal reports.
Facilitate the coordination of workshops and other training. Provide account numbers for substitutes, prepare handouts and packets, make arrangements with caterer, coordinate room set-up, arrange for audio visual equipment, and facilitate registration.
Provide professional support to department/central office staff by serving as a resource person, assist with inservice
training and informational meetings for District personnel, participate in departmental meetings, workshops and projects; collaborate with and support other secretaries in the department and assist with their responsibilities during absences.
Certifications:
Education:
Associate's Degree
Skills:
High integrity with the ability to manage confidential data., Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions. Computer applications skills: Google Suite, Kronos, and Workday. Problem solving, organizational, and analytical skills, including budget oversight. Excellent verbal and written communication skills. Excellent customer service skills. Is flexible. Has the ability to work cooperatively with supervisors and co-workers. Has the ability to understand and follow complex oral and written instructions. Has the ability to perform responsibilities without the necessity of close supervision. Has the ability to effectively communicate with the school district community. Has the ability to lead teams. Maintains a generally positive attitude. Observes all District policies and procedures., Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions. Computer applications skills: Microsoft Office. Problem solving, organizational, and analytical skills, including budget oversight. Excellent verbal and written communication skills. Excellent customer service skills. Is flexible. Has the ability to work cooperatively with supervisors and co-workers. Has the ability to understand and follow complex oral and written instructions. Has the ability to perform responsibilities without the necessity of close supervision. Has the ability to effectively communicate with the school district community. Has the ability to lead teams. Maintains a generally positive attitude. Observes all District policies and procedures.
Position Type:
Regular
Primary Location:
Wilcox
One Year Only (Yes or No):
No
Scheduled Hours Per Week:
40
FTE:
1.00
Approx Scheduled Days Per Year:
260 Work Days
- (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)
Minimum Hire Rate:
$28.35 USD Hourly
Maximum Hire Rate:
$37.37 USD Hourly
Full Salary Range:
$28.35 USD - $46.39 USD Hourly
- All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.
Benefits:
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
Time Off Plans:
This position is eligible for paid vacation, sick and personal time.
This position will be open until filled, but will not be open past:
June 19, 2024
