Administrative Assistant - Mother's Hours Ok

Dakota Partners is a real estate development and construction company working in the multi-family housing space. We primarily focus on workforce and affordable housing projects and frequently use Low Income Housing Tax Credits ('LIHTC'), Historic Tax Credits ('HTC'), and local public programs as funding sources on our projects. Dakota is active throughout New England, New York and mid-Atlantic states.

We are seeking a dedicated and extremely organized Administrative Assistant to join our Team. You will be a key member of our organization supporting the overall office management and the two Principals.

The Administrative Assistant's duties and responsibilities shall include but not be limited to:

Administrative support:

• Schedule and manage a high-volume calendar by prioritizing requests
• Arrange business travel accommodations and itineraries for the Executive Team
• File, organize, and retrieve records and documents in the server
• Plan and coordinate both social and educational events – i.e. organize team events, sign up for seminars, keep track of conferences, etc.
• Lead special projects and assignments as needed
• Print/scan and bind applications and presentations

Office Support and Management Duties:

• Order supplies and keep supply cabinets and printers organized and stocked
• Assist with company-wide lunches and occasional on-site gatherings
• Be the point of contact for maintenances of office building, internet service, copiers, and water dispensers – request service call as needed and stay on top of it
• Keep cafeteria tidy by unloading dishwasher as needed, refilling coffee pods, etc.
• Maintain tracking of existing software licenses, expirations, and allocations

Requirements:

• Bachelor’s degree preferred
• Excellent organizational, written, verbal and interpersonal communication skills
• Ability to take independent initiative for action within areas of responsibility
• Tech savvy - Proficient use of MS Office Suite, GoogleDocs, etc.

Job Type: Part-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Education:

• Associate (Preferred)

Experience:

• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Waltham, MA 02451 (Preferred)

Work Location: In person