Administrative Assistant

Administrative Assistant

Creations Northwest LLC is an affiliate of HT Industrial Properties LLC. Our mission is to build, manage, and maintain superior housing in the community in which we live and work.

Creations Northwest is a growing organization with projects in development, under construction, and operation throughout Oregon, Washington, and Idaho!

Our Development, Construction, and Property Management team members share a positive outlook, tremendous work ethic, collaborate, cooperate solution focus, and genuinely enjoy working together. If this sounds like a place you would like to work, join the team!

We are seeking a part-time Administrative Assistant to perform multiple tasks in a fast-paced office environment. The ideal candidate is an energetic team player who can handle working with many distractions.

Objectives of this role

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organizational goals while upholding best practices

Responsibilities

• Provide front-desk coverage by managing a multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
• Maintain filing system, contact database, employee list, and inventory
• Order and oversee office supplies and food deliveries for group meetings

Required skills and qualifications

• High school diploma or equivalent
• Proven administrative experience
• Excellent written, verbal communication skills, and professional phone etiquette
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and system
• Positive attitude

Equal opportunity employer

Job Type: Part-time

Pay: $20.83 - $21.70 per hour

Expected hours: 20 per week

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person