Address
Form of work
SalaryPosting Information
Posting Information
Posting Number
2024395
Posting/Functional Title
Administrative Assistant III
University Pay Plan Title
Administrative Asst III
Location
San Marcos
Department
McCoy College of Business
Recruitment Type
Open to All
Job Type
Full-Time
Funding Source
Monthly Salary
$3,158.75 - $4,200
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Previous experience as an Administrative Assistant or secretary in an academic setting or other professional setting.
- Skill in preparing well-written, grammatically correct, accurate documents and correspondence with strong proofreading skills.
- Strong knowledge and proficiency in using Microsoft Office, i.e. Word, Excel, PowerPoint, Outlook, and Microsoft Teams.
- Experience communicating and interacting with various stakeholders in professional settings.
- Flexibility to work evenings and weekends as required for events.
Preferred Qualifications
- Bachelor’s degree in business administration, marketing, or related field.
- Previous experience in event planning, preferably in an academic or professional setting.
- Previous experience working with databases.
- Very strong Microsoft Excel skills.
- Strong organizational, project management skills, and attention to detail.
- Ability to multi-task, prioritize workload, and exercise appropriate initiative while working independently or in a team.
- Ability to work in fast paced environment with multiple projects and deadlines.
- Knowledge of Texas State University and Academic Affairs policies and procedures.
- Passion for supporting student success and fostering a diverse and inclusive college environment.
Job Description
Responsible for providing administrative and general clerical support to the Dean’s Office.
This position is responsible for scholarship administration, college event management, coordination with multiple stakeholders, including university scholarship administrators, scholarship recipients, donors, alumni, advisory board members, external stakeholder engagement, and administrative support to the dean’s office.
This position is responsible for scholarship administration, college event management, coordination with multiple stakeholders, including university scholarship administrators, scholarship recipients, donors, alumni, advisory board members, external stakeholder engagement, and administrative support to the dean’s office.
Job Duties
- Coordinates college events for the Dean’s Office. Responsible for determining needs of the event, planning, organizing, promoting, and executing as the lead as needed.
- Manages event logistics, including venue selection, catering, equipment rental, audiovisual equipment, parking, setup, and tear down.
- Serves as the primary point of contact for all McCoy scholarship administration, to include scholarship applicants. Provides guidance and support throughout the application process.
- Collaborates with other college departments to select scholarship recipients.
- Maintains accurate records of all scholarships, scholarship recipients, and awards.
- Maintains accurate records of all donors, event attendance, and correspondence.
Additional Information to Applicants
A REQUIRED CHART OF HOW YOU MEET THE REQUIRED AND PREFERRED QUALIFICATIONS MUST BE UPLOADED.
Job Open Date
03/07/2024
Job Close Date (posting closes at midnight)
Open Until Filled
Yes
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume, cover letter, recommendation letter(s), list of references, and chart to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
