Administrative Assistant I

Responsible for accurate, timely payroll and all administrative duties surrounding employee record management, while providing general office support through direct guidance from the Area Lead.

Key Responsibilities & Expectations

· Performs timely processing of accurate time and quantity. Communicates with Project/Field Leads to collect time, material quantities, and executes accurate data entry. Creates adjustments/shortages as necessary to correct payroll errors.

· Communicates with appropriate roles to execute the Subsistence Process- Per Diem, Rapid Pay Cards, Expense Reports

· Conducts new hire orientations and delivers all information regarding benefits, policies and procedures to new & existing coworkers and engages to validate comprehension. Completes I-9 and E-Verify paperwork accurately and in accordance to government rules and regulations in a timely manner.

· Maintains Coworker files- ADP management (new entry/changes), Direct Deposit, Vacation Requests, Documentation forms, Pay Rate- Adjustment/Increase, Truck Allowance Management

· Provides Administrative Support to location- Acts as the primary contact for all office correspondence and walk-ins, Responsible for ordering all location office supplies, phones, other requests (print materials, food catering) and upkeep of office equipment, completing Lithko Apparel Orders

· Provides Administrative Support to Area Lead- Overhead invoice approval, weekly hour reports, coordinating schedules for financials, online craft recruiting/walk-in application management, Social Media assistance/coordination of drone photography.

Qualifications & Requirements

· At least 3 years of administrative role experience including payroll/time keeping.

· Computer Savvy- Proficient in Microsoft Suite

· A polished, proactive, organized professional who enjoys a fast-paced environment.

· Multi-task and prioritize with limited direction.

· Flexible schedule, minimal constraints due to personal commitments

· Working knowledge of payroll including withholding tax, overtime laws and regulations

Skills & Abilities

· Excellent verbal and written communication, time management, organizational skills

· Ability to interact and build relationships with individuals at all levels

· Computer literacy, Proficient in Microsoft Office (especially Excel, PowerPoint, Outlook, ADP)

· Integrity and Trust (Confidential)

· Approachability

· Personal Organization

· Interpersonal Savvy

· Accurate/Attention to Detail

· Fluent in English and Spanish Required

Job Type: Full-time

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Language:

• Spanish (Required)

Ability to Relocate:

• Charlotte, NC: Relocate before starting work (Required)

Work Location: In person