Administrative Assistant I, Kctips/Center For Public Safety

About the Position

The Administrative Assistant I position is responsible for providing general Administrative Assistant support to the KCTIPS program. Duties include general clerical, receptionist and administrative duties.

Essential Functions/Duties  

• Assists in the daily operation of an office or department by answering phones, processing correspondence, assisting students, faculty and staff, filing and processing incoming and providing general office administrative support.  Assists callers to successful resolution of their requests.
• Investigates and responds to all inquiries regarding invoice payments.  Assists in FY budget prep, accounting processes for departmental budget including budget amendments and change orders as needed.
• Uses computer-based software such as MS Word, Excel, etc., and in some cases, department-specific software for internal and external correspondence.
• Ensures smooth departmental operations, tracking staff attendance and time sheet timeliness.  Coordinates Team meetings and works with Team members to process College paperwork. Prepares agendas and attends group and committee meetings to take minutes.

• Good organizational skills, with special attention to detail.
• Experience with computer, spreadsheets, word processing, and databases and calculators.
• Good oral and written communications skills.
• Good general office skills.
• Ability to maintain confidential information.
• The ability to establish and work well with others.
• Knowledge of criminal justice, EMS, or other Public Safety fields are not required, but are a plus.

Working Conditions/Additional Information

• This position is a full-time on-campus position located at our Winter Haven campus. (Remote/hybrid options are not available.) 
• Overtime work may be occasionally required at busy times of the semester.
• Must have the ability to work proficiently in busy, multi-office work area.

Salary and Benefits Information

• This position is a level C14. Please see below for specific salary range.
• We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers.  Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available. 

Required Education

Graduation from a standard high school or equivalent.

Two to three years of similar administrative experience is required.

Submissions that do not include all parts of the following required information will not be considered:

• a resume
• an electronic job application (all sections MUST be completed)

This position will close at 8:00 a.m. on Wednesday, January 3, 2024.  

Important Information 

• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

• Polk State College participates in E-Verify. Candidates must provide documentation of eligibility to work in the United States. Polk State College does not provide visa sponsorship. 

• Polk State College is committed to equal access/equal opportunity in its programs, activities, and employment. For additional information, visit polk.edu/compliance. For questions or concerns, please contact:  Lonnie Thompson, Chief of Institutional Compliance & Engagement/Title IX Coordinator; lthompson@polk.edu. 
• To request Veteran’s Preference, please be sure to upload all necessary documents (DD-214, etc.) to your application.

• Polk State College is a drug-free workplace.

• Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. Reasonable accommodations are considered on a case-by-case basis.  

• Reference checks, successful completion of a background check, and third-party Education Verification for all stated degrees will be required prior to employment.

• Polk State College does NOT provide relocation assistance for this position.

We encourage applicants to provide feedback of their experience or request help at Careers@polk.edu.

Please note that Polk State College will be closed until Wednesday, January 3, 2024 for Winter Break. We will respond to inquiries upon our return.