Administrative Assistant / Health Assistant

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
2/23/2024
Location:
Marengo Valley Elementary (Location subject to change at the discretion of the district and student needs.)
Date Available:
2023 -24 School Year
Closing Date:
03/22/2024
Hours:
7:30 AM - 4:00 PM; 8 hours / day (may change at the discretion of the District).
FTE:
1.0 FTE (Extended School Year Position)
Marengo Valley Elementary School is seeking a qualified candidate for the position of Administrative Assistant/Health Assistant. The selected candidate will have strong interpersonal and communication skills, will be highly organized, flexible, have a positive outlook, and will be a self-motivated, self-starter. The selected candidate will have excellent computer skills, and knowledge or experience working with Skyward or comparable school data entry system. Completion of a post secondary program in Office Management/Administrative Assistant or comparable experience is preferred. The selected candidate will need to be comfortable fufilling all duties of the Health Assistant role, up to and including administration of medicines.
Qualifications:

1. The selected candidate will have strong interpersonal and communication skills, be highly organized, flexible, have a positive outlook and will be a self motivated, self starter.
2. The selected candidate will have excellent computer skills and knowledge or experience working with Skyward or comparable school data entry system.
3. Completion of a post secondary program in Office Management/Administrative Assistant or comparable experience will be required.
4. CPR/First Aid certified or willingness to immediately acquire is required.
5. Knowledge and experience using Skyward preferred or willingness to receive immediate training.

Performance Responsibilities:

1. Ability to manage the main office and maintain a professional office environment.
2. Serve as first point of contact for all students, parents, guests, and staff as they visit the school(s) and via. telephone.
3. Ability to forge positive relationships and maintain flexibility with parents/guardians of all students, students themselves, staff, administration, and community agencies as needed and often at a moments notice.
4. Ability to work cooperatively and communicate regularly with building staff. Candidate must have strong written and verbal communication skills.
5. Ability to problem solve as issues arise.
6. Enrolls and withdraws students as needed. Serves as point of contact for all new students. Communicates with a student's new school and provides student records upon request.
7. Updates student contact information within the Skyward program on a regular basis.
8. Responsible for open enrollment, and state specific student reports as are required by the Department of Public Instruction.
9. Maintains confidentiality of student and staff activities/records.
10. Assists in the process of developing the Skyward student schedule through the next year scheduling. Candidate must have knowledge or must be willing to receive immediate training.
11. Prepares grade reports and schedules for students and parents if required.
12. Assists with annual third Friday count in September and January. Works closely with District Office staff to provide an accurate report of our student membership.
13. Knowledge and experience using the Skyward system is preferred. Those with experience with student records will be given strong consideration.
14. Update student packets, handbook, and course description books.
15. Types correspondence as needed. (Book fine letters, summer school letters, etc.)
16. Develop and distribute monthly newsletter.
17. Sort and deliver mail.
18. Maintain office equipment.
19. Maintains all office files. Keeps all files up-to-date and monitors all files on a regular basis.
20. Ability to update school(s) website as needed.
21. Manage general supply store room; orders, stocks, dispenses and organizes general supplies.
22. Perform Health Assistant duties including but not limited to: administering first aid, administering medications, caring for students with chronic medical conditions, responding to emergencies, lice checks, communicating with parents/guardians regarding student health and welfare, maintain health room log, schedule appropriate screenings, maintain health room supplies.
23. Assist Principal in building budget and enter/track building requisitions and petty cash.
24. Work closely with administration to schedule and calendar building-wide activities and meetings.
25. Schedules and maintain Principal's appointment calendar.
26. Dispense and track all building keys.
27. End of the year check-out for teachers.
28. Other duties as assigned.

Reports to: Building Principal
Application Procedure: To apply, please complete an online application @ http://www.ashland.k12.wi.us/ Employment Opportunities. In addition to the online application, please upload a cover letter and resume to the online application process.
Thank you for your interest in employment with the School District of Ashland!
The School District of Ashland does not discriminate in employment decisions based on age, race, creed, religion, color, disability, handicap, marital status, sex, sexual orientation, national origin, citizenship status, ancestry, arrest record, conviction record, or membership in the National Guard or military forces of the United States, or other protected group status.