Administrative Assistant (Full-Time)

Administrative Assistant – Full-time (8:00am - 4:30pm)

We are seeking a full-time Administrative Assistant for The Trimont Condos located in Mt. Washington of Pittsburgh. We are locally owned and managed.

No phone calls please. Only apply if you have the related experience.

The Administrative Assistant’s primary duties and responsibilities are to assist the property manager with tasks:

· Process property invoices - must have experience with a/c payable invoicing.

· Answer phone calls from owners and vendors - be able to communicate effectively and respond timely.

· Assist manager in pulling aged receivables and contacting tenants/owners that are past due.

· Collect timesheets biweekly and check for accuracy before turning into manager.

· Process invoicing through Yardi once directed by property manager (must have experience).

· Chargebacks for owners for work orders or reservations

· Manage reservations for club room and guest suite.

· Building walks for cleanliness

· Keep track of key system. Delete old owners and add new.

· Mailings & Special projects

· Assists in the handling of owner service requests and various concerns as required.

· Conducts follow-up activity as needed with new and current owners in order to establish and maintain positive relations.

· Maintains open communication with all staff and management.

Skills, Education, and Experience:

· A high school diploma is required.

· Experience in property management a plus.

· Excellent communication, and organizational skills.

· Computer literacy/word processing.

· Excel a plus.

· Experience with Yardi is a plus.

· Strong customer service orientation, with good decision-making ability and a professional image is necessary.

· All qualified applicants will receive consideration for employment & will not be discriminated against on the basis of disability or their protected veteran status.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Experience:

• Administrative office: 1 year (Required)
• Accounts payable: 2 years (Required)

Work Location: In person