Administrative Assistant EHS Department

TITLE: Administrative Assistant

FLSA Classification: Non-Exempt

Department: Health, Safety, Environmental

Rev Date: 1.2024

Reports to: EHS Manager

JARCO COMPANIES is a family-owned company which includes Jarco ReadyMix and Jarco Aggregates, your source for ready mix, topsoil, gravel, and sand in the greater San Antonio area. We are proud to offer 100% Employer Paid health, dental and vision for our employees!

JARCO COMPANIES is seeking an Administrative Assistance to work with our Environmental Health & Safety Department. If you want a convenient schedule, have a great attitude, strong organizational skills, spectacular attention to detail and value a great family culture, Apply Today!

Job Summary:

The Administrative Assistance for Environmental Health & Safety will organize and maintain training records as well as conduct DOT onboarding record management for all Company drivers.

Duties/Responsibilities:

• Liaison with both the Human Resource Department and the Environmental Health & Safety Department for document management associated with onboarding new employees.
• Perform phone screening of applicants for associated work history and previous DOT employer work history verification.
• Schedule driver physicals and drug testing when needed.
• Adheres to and assists with recordkeeping/digital files management associated with driver qualification files.
• Coordinate and organizes schedules, meetings, appointments and maintain calendars.
• Assist with generation of presentations and development of training using Microsoft PowerPoint and Microsoft Publisher
• Coordinates purchases of PPE and departmental supplies
• Coordinates training events and logistics
• Generates and develops departmental forms and templates.
• Performs internet research for training and auditing subjects or other assigned topics.
• Perform administrative and clerical support tasks.
• Resolve administrative challenges; communicates solutions and makes recommendations for changes.
• Submits and reconciles expense reports.
• Perform any other tasks and duties as requested, directed, or assigned to support and improve the overall team operations.
• Must supervise own work and be self-motivated.

Administrative Requirements:

• Strong time management, organization, and communication skills; detail-oriented
• Solid judgment, foresight, problem-solving, analytical, and business acumen skills; strong attention to details
• Able to multitask effectively.
• Proficient in Microsoft Office suite including WORD, EXCELL, POWERPOINT and PUBLISHER, ADOBE ACROBAT, and social media posts software.
• Be able to work with technology and learn various software systems quickly.
• Self-motivated with the ability to work as a team member on a broad variety of projects.
• Type minimum 40 words per minute
• Must be able to communicate effectively with driver applicants via telephone.
• Ability to speak, write, and follow instructions and read the English language.
• Ability to demonstrate moral character, honesty, tact, fairness, patience, lack of prejudice and desire to help when dealing with people of varying social, cultural, and economic backgrounds; creates and promotes a harmonious work environment.
• Ability to perform in a professional appearance and manner.
• Able to establish and maintain healthy working relationships with people.
• Bilingual English/Spanish preferred

Supervisory Responsibilities:

• None

Education and Experience:

• High School Diploma or equivalent
• Associate/Degree Preferred

Physical Requirements:

• Required to lift up to 30 lbs on an infrequent basis.
• While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear.
• Prolonged periods of sitting at a desk. May be subject to sitting for long periods of time to perform job scope.
• Regularly required to sit, stand, bend, reach, and move about the facility.
• Specific abilities required by this job include close vision, distance vision, depth perception, and the ability to focus.

Work Environment:

• Location of position: Corporate Headquarters
• Local Travel Required
• Background checks and drug tests required.
• Maintaining a valid driver’s license with appropriate endorsements and a clean driving record is required.
• Work will generally be performed in an office environment.
• May be exposed to shop elements such as noise, dust, odors, fumes, and oils.
• Will be subject to sitting or standing for long periods of time to perform job scope.
• May be required to work hours other than the regular schedule.

These statements are intended to describe the general nature and level of work to be performed and are not intended to be an all-inclusive list of responsibilities and duties.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person