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This position is eligible for a hybrid telecommuting work schedule (subject to change).
To apply for this position, complete an on-line application through the Applicant Career Section or WorkInTexas. TxDMV does not accept paper applications.
Applicants who require an accommodation for the interview process should contact Human Resources at 512-465-4043 when contacted to schedule an interview.
GENERAL DESCRIPTION
Our mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries.
Performs highly advanced senior-level administrative for the Motor Vehicle Crime Prevention Authority (MVCPA), MVCPA Director, Managers and staff. Work involves coordinating senior level administrative operations of the division including developing administrative procedures, assisting with responses to Public Information Act requests and scheduling of MVCPA Board meetings consistent with the Open Meetings Act. Responsible for MVCPA Board and staff travel arrangements, preparation for MVCPA Board meetings and meeting books, developing, and maintaining a complete office and grant filing system, administrative support, purchase requisitions and composing and tracking correspondence with the grantees and public. Assists in managing inventory and participating in public education events. Occasional travel required for events and meetings. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL DUTIES
Provides administrative and technical support to the MVCPA Board, Director, Managers, and staff. Will occasionally travel to meetings or assist with training and public education events.
Communicates administrative procedures, establishes correspondence protocols for the division, document tracking, meeting request formats and protocols.
Develops a list of mandatory and statutory reporting requirements for catalytic converter theft and associated motor vehicle crimes, coordinates with appropriate agency staff and ensures reporting deadlines are met. Maintains appointment calendar for MVCPA Director and Manager.
Schedules and coordinates MVCPA Board Meetings, division meetings, and grantee meetings. Notifies attendees, develops agenda, prepares meeting information, secures meeting space, publishes transcripts, and documents decisions and action items.
Makes travel arrangements, processes travel reimbursement requests, develops travel itinerary, and coordinates reimbursement. Registers and coordinates MVCPA Board members, staff, and grantees attendance for conferences and seminars.
Composes and responds to correspondence and assists in preparation of MVCPA Board meeting documents. Composes draft letters, memos, press releases and reports, proofs and edits for grammar, punctuation, sentence structure and clarity.
Develops and maintains a document tracking and filing system to track the theft of catalytic converters, track the coordination of catalytic converter thefts between MVCPA and other state agencies involved in the collection and review of records for the sale, acquisition, purchase, and destruction of catalytic converters.
Maintains resource and publication library of catalytic converter and associated motor vehicle crimes education material and ensures materials are replaced or revised as needed.
Assists in the planning and preparation of reports, manuals and publications. Assists in managing MVCPA social media and web presence to ensure catalytic converter and associated motor vehicle crime education material is posted.
Ensures appropriate customer service is provided by the MVCPA. Answers phones, provides assistance to the public and customers and routes calls to appropriate agency staff. Processes mail evaluates content and routes to appropriate staff.
Orders office supplies, books, and publications, completes purchase requests, coordinates purchases and processes payments with the Finance & Operations Division. Responsible for equipment inventory for the office.
Assists with budget preparation and tracking. Coordinates with other administrative support in the agency.
May supervise the work of others.
May travel up to 25% of the time. Involves overnight travel. Travels by plane and/or car. May require working extended hours and some evenings and weekends, as needed.
Required to attend work regularly and adhere to approved work hours in accordance with department policies and procedures.
Performs other job-related duties as assigned.
MINIMUM REQUIREMENTS
Education and Experience
Bachelor’s degree from an accredited four-year college or university or the U.S. equivalency thereof, plus five (5) years administrative support experience. Experience and education may be substituted for one another on a year-for-year basis. (Experience requirements may be satisfied by full-time experience or the prorated part-time equivalent).
ADDITIONAL INFORMATION
This position is eligible for remote work in the state of Texas (subject to change). Must attend meetings/trainings at headquarters in Austin, Texas as required by management.
Remote work employees must meet these criteria for the remote work location:
- Adequate desk space in a dedicated, contained area that is secured and protected at all times.
- Remote work location is in a quiet environment free of background people and noise during business hours.
BENEFITS
The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:
QUALIFIED EMPLOYER: In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education's Public Student Loan Forgiveness (PSLF) program.
REGISTRATION, CERTIFICATION AND/OR LICENSURE
A valid Class "C" driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business.
Job offers and continuation of employment is contingent upon:
- Proof of education and experience listed on the application
- Eligibility to work in the United States
- Satisfactory results from a pre-employment criminal history background check and driver’s record check
- Compliance with Selective Service registration for males ages 18-25
MILITARY
If selected for the position the following must be provided for proof of military preference:
- Veteran must provide form DD 214
- Surviving Spouse or Orphan must provide DD 1300 or DD 214.
Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor’s Office Job Descriptions; click on the occupational category for the position. Additional MOS can be found at the State Auditor’s Office Military Crosswalk Guide.
The Texas Veterans Commission provides helpful employment information.
SUBMISSION OF APPLICATION
Your application must be complete, accurate and reflect all experience and education. Omission of data can be the basis for disqualification. "See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
The Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, disability, religion, gender, national origin, age, sexual orientation, veteran’s status, genetic information or protected activity. The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance at 512-465-4043.
