Tpwd - Administrative Assistant Iii (Office Manager)

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
PLEASE NOTE:  

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.  

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements.  Part-time experience credit is prorated based on the duration and hours worked per week.  Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application.  Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. 

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:  Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en  
MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Administrative Assistant I-VI

Army

15P, 42A, 56M, 68G, 420A

Administrative Assistant I-VI

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Administrative Assistant I-VI

Coast Guard

YN, PERS

Administrative Assistant I-VI

Marine Corps

0100, 0111, 3372, 3381, 6046, 0170, 4430

Administrative Assistant I-VI

Air Force

3F5X1, 8A200

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:  If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/

Required forms that will need to be attached with application for Military Employment Preference:

1. Veteran- DD214 showing honorable discharge.
2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.
3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders.
5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.
BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities.  Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.
HIRING CONTACT: Gary Coker, (936) 687-2394
PHYSICAL WORK ADDRESS: Mission Tejas State Park, 19343 State Hwy. 21 East, Grapeland, Texas 75844

GENERAL DESCRIPTION:

Under the direction of the Park Superintendent, this position is responsible for coordinating and managing the daily business operations of Mission Tejas State Park.  Provides customer service, collects fees, registers park visitors and provides general park information.  Performs administrative and purchasing duties including preparing reports, maintenance and reconciliation of procurement logs, petty cash accounts and expenditures. Complies with fiscal control policies and procedures.  Assists with human resource management duties including training and providing guidance to administrative staff and volunteers.  Works under general supervision, with moderate latitude for the use of initiative and independent judgment.  Performs additional duties as assigned.  Complies with all Agency, Division and Branch rules, regulations and procedures.

MINIMUM QUALIFICATIONS:

Education:

Graduation from High School or GED.

Experience:

Three years experience performing administrative support duties.

Licensure:  

If driving is required, applicant must possess a valid State driver's license.

PREFERRED QUALIFICATIONS:

Education:  

Graduation from an accredited college or university with a Bachelor's degree.

Experience:

Three years' experience of progressively responsible and advanced office management to include accounting practices, preparing correspondence, providing reports, customer service, public relations, and collection and control of revenue;

Three years' experience using personal computers, including Microsoft Office to include word processing and spreadsheet software;

Experience in training and supervising employees and/or volunteers;

Experience in customer service and working with the public.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of general office management, administrative processes, and clerical procedures and accepted practices;

Knowledge of fiscal control procedures;

Knowledge of accounting principles and accepted practices;

Knowledge of budget management, tracking, forecasting and monitoring;

Skill in effective verbal and written communication;

Skill in using MS Word, Excel and Outlook;

Skill in using standard office equipment;

Skill in providing quality customer service in a courteous and professional manner;

Skill in identifying, researching and compiling information;

Skill in working independently and using sound judgment in decision making;

Skill in interpreting, analyzing and explaining organizational policies and procedures;

Skill in using initiative to accomplish tasks;

Skill in meeting deadlines;

Skill in coaching others;

Skill in planning, assigning and/or supervising the work of others;

Ability to maintain strict confidentiality;

Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities;

Ability to work independently with little or no supervision;

Ability to handle cash transactions accurately and account for revenue collected;

Ability to work as a member of a team;

Ability to handle emergencies, complaints, and large groups of people;

Ability to work under stressful conditions;

Ability to conduct promotional and marketing activities for the park and the store;

Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.;

Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS:

Required to work in a public park with overnight camping and day use;

Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays, and holidays;

Required to work overtime as necessary;

Required to perform manual labor including, lifting supplies and materials up to 20 lbs.;

Required to travel 5% with possible overnight stays;

May be required to operate a State vehicle;

Must conform to TPWD dress and grooming standards, work rules and safety procedures;

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER