Administrative Assistant - Building

Salary: $15.91 - $26.25 Hourly
Location : Titusville, FL
Job Type: Full-Time
Job Number: 24-022
Department: Development Services - 1902
Division: Building Department - 1909
Opening Date: 12/08/2023
Closing Date: 12/31/2023 5:00 PM Eastern
FLSA: Non-Exempt
Bargaining Unit: N/A
JOB SUMMARY
This position involves extensive and varied clerical, secretarial, and record keeping work with responsibility for tasks unique to the department assigned such as time keeping responsibilities, purchasing supplies, etc. Incumbent must deal with all levels of City employees and the public with tact and courtesy. Work is performed with minimal supervision and independent judgment is required.
NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE. THE SALARY SHOW IN THE JOB POSTING IS THE FULL RANGE FOR THIS POSITION FROM ENTRY TO LATER IN CAREER.
ESSENTIAL JOB FUNCTIONS (ILLUSTRATIVE ONLY)

• Prepares, receives and processes standard materials appropriate to assigned department including correspondence, memos, agendas, minutes, charts, permits, legal documents, orders, requisitions, ordinances, reports, manuals.
• Maintains required files and records.
• Performs annual inventory of property/equipment as required. Maintains inventory of supplies.
• Prepares and processes requisitions, purchase orders, work orders, etc.
• Monitors and assists in controlling budget expenditures for division.
• Maintains communication with personnel using various methods
• Conducts a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
• Researches complaints and handles telephone calls.
• Keeps a variety of clerical and bookkeeping records. Reconciles accounts.
• Maintains petty cash fund and records on department collections.
• Greets the public and provides information requiring some knowledge of departmental policies and procedures. Makes appointments.
• Performs related work as required.

KNOWLEDGE, ABILITIES, AND SKILLS

• Knowledge of business English, math, standard office practices and procedures required.
• Ability to use a computer with word processing and spreadsheet software to produce reports.
• Experience with Microsoft Office Suite preferred.
• Ability to keep complex records and prepare reports.
• Ability to work independently and complete assigned tasks by stated deadline.
• Ability to deal with employees and the public with courtesy and tact.
• Ability to communicate verbally in person and on the telephone.
• Handles a wide variety of typing assignments which may be confidential in nature; operates a computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
• Ability to type 35 words per minute when tested.

EDUCATION & EXPERIENCE
High School graduate or equivalent diploma plus three years' office experience required. A combination of education and experience may be considered.
SPECIAL REQUIREMENTS
SPECIAL REQUIREMENTS
Possession of a valid Florida Driver license with acceptable driving record.
During occasions of local emergencies this position may be required to report to perform emergency tasks, which may result in extended work hours as well as extended periods of time away from family members. The Incident Commander and the employee's department Head will make the determination as to who will be required to work.
PHYSICAL REQUIREMENTS
The work is generally sedentary to light and may require exerting up to 50 pounds of force occasionally, and up to 25 pounds frequently to move objects.
Additionally, the following physical abilities are required:

• Balancing: Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces.
• Fingering: Dexterity, primarily with fingers, as in picking, pinching, or typing.
• Grasping: Applying pressure with the whole hand.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand.
• Hearing: Ability to hear and understand at normal speaking levels with or without correction.
• Kneeling: Bending legs at knee to come to a rest on knee or knees.
• Lifting: Ability to frequently lift and move objects.
• Mental Acuity: Ability to make rational decisions.
• Pushing/Pulling: Ability to occasionally move objects up to 50 lbs.
• Reaching: Ability to extend hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking/ Talking: Ability to communicate clearly, accurately and concisely through speech.
• Standing: Ability to stand for sustained periods of time.
• Stooping: Ability to bend body downward and forward by bending spine at the waist.
• Visual Acuity: Ability to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading, operating motor vehicles; including color, depth perception, and field vision.
• Walking: Ability to move about on foot to accomplish tasks, particularly for long distances and to move from one work are to another.

This Job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary. This job description does not constitute a written or implied contract of employment.
The City of Titusville is an Equal Opportunity Employer. In compliance with the American's with Disabilities Act, the City 01 Titusville will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
E.O.E. The City of Titusville prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Acknowledged and accepted:
Name & Date
Complete Benefits Package for Full-Time General Employees
Health, Dental, Vision Coverage:
-Active 1st of the month after completions of 2 full months of service.
Retirement Savings:
-401A ( up to 4% match of base pay with City contribution)
-457B
Retirement:
City employees become enrolled in the Pension Plan from the first day of employment
Life Insurance:
-2x base salary, rounded to next $1,000 city paid (additional optional life insurance plan available)
Holidays:
-9 days per year
-2 floating holidays per year (after 6 month probationary period has been completed)
Vacation Leave:
- 80 hours/year, increases 88 hours/ year after second year and then in two year increments.
Vacation leave credit may be accumilated to a maximum of 120 hours in addition to that authorized in an anniversary year.
Sick Leave:
- 8 hours allowance accumulated for each month of service completed.
Bereavement Leave
Vacation Buyback Program
Sick Leave Donation Program
Incentive Pay
Family Friendly:
-Flexible hours and schedules to accommodate employee and City needs
Employee Recognition:
-Annual performance feedback
-Employee of the Month recognition
-City Employee of the Year recognition
-Annual Employee recognition event
Well Being:
-Annual Health Access Program
-Comprehensive Wellness Program
-Employee Health & Wellness Facility (shared with Brevard County)
-Membership discount (Parrish)
-Community Programs/Classes (Parrish partnership)
-Wellness Portal (Aetna)
-Wellness Education (Lunch & Learn)
-Employee Assistance Program (EAP)
-Employee Health Clinic (for enrolled employees and dependents)
-Discounts through Tickets at Work
Tuition Reimbursement:
Employees may be reimbursed for approved tuition requests for grade received:
A=100%
B= 75%
C= 50%
Reimbursement does not include books, student activity fees, etc.
Full-time employment with the City of Titusville qualifies you for Public Service Loan Forgiveness once you meet all requirements. Please check website for details.