Administrative Assistant - Beloit

Administrative Assistant

General Responsibilities

A positive and friendly individual who will provide support to various administrative positions to assure timely and efficient office operations.  Duties include collecting and compiling information for inclusion in reports, filing, record-management, and performing day-to-day office operations and receptionist duties.  Required qualifications include highly-proficient computer skills, customer service skills, telephone etiquette, verbal and written communication skills, scheduling and calendaring skills. 

Functional Responsibilities

1. Data entry into the student information system
2. Note taking during various committee meetings/secretary for institutional and accreditation committees
3. Answering incoming calls and taking/relaying messages when appropriate
4. Greets campus visitors and directs them to specific offices
5. Processing of grant applications
6. Processing student applications
7. Maintaining college calendar
8. Collect advisory committee member list and inventory
9. Maintain fixed asset inventory
10. Collect skill attainment information
11. Assist with preparing state and federal reports
12. General receptionist duties
13. Prepare meeting minutes
14. Ordering office supplies
15. Scheduling the use of college vehicles
16. Postal
17. Sort, weigh and determine postage for all outgoing mail
18. Maintain the postage meter and electronic scale keeping current data available
19. Maintain current data regarding postal regulations
20. Assist with the publication and maintenance of the faculty handbook and college catalog
21. Other duties as assigned by VP of Student and Instructional Services or President

Supervise the Following College Staff

• None

Required Knowledge, Skills and Personal Qualifications

• Modern office practices
• Proficient computer skills
• Telephone techniques and etiquette
• Record-keeping
• Oral and written communication skills
• Friendly interpersonal skills
• Patience and courteous
• Policies and objectives of assigned duties
• Correct usage of spelling, grammar, punctuation, and vocabulary
• Preparation of reports

Educational Background

• Two years’ experience in a position providing administrative support and two years of college-level course work in in a related field are preferred

Compensation

• 12-Month Position
• Compensation based on experience
• Vacation per NCK Tech policy 
• Medical leave per NCK Tech policy
• Medical Benefits Package
• 125 Benefit Package
• KPERS

Applicants shall include a cover letter, resume, unofficial transcripts (if applicable), and contact information for three professional references, and apply online.

Questions should be directed to Lois Hanel, Search Liaison, at 785-738-9060.  Position open until filled.

NCK Tech is an EOE/AAE