Administrative Assistant

Administrative Professional

Do you like helping people? We are looking for an astute professional who also has genuine empathy and care. This person should be reliable, organized, creative, versatile and enjoy variety in their work as they assist staff and families. An optimal candidate is energetic, independent and can easily handle a spectrum of administrative tasks and is not afraid to learn new things. This job may be a full or part-time position depending on the right candidate and the needs of the funeral home.

Administrative Responsibilities:

• Provides support for funeral service needs with a helpful, friendly attitude
• Is skilled in the Microsoft platform and is comfortable learning other necessary software
• Can multi-task and switch gears as needed
• Can schedule appointments
• Has professional and sensitive telephone answering skills and the ability to transfer calls
• Has a conscientious message taking manner with timely delivery to staff
• Greets families, vendors and outside collaborators in a friendly and professional manner, directing them appropriately
• Provides assistance with clerical and data entry
• Generates and publishes obituaries with consistent format to different media sources
• Completes print and video tribute materials for funeral services

Office Responsibilities:

· Must have good overall computer sense with ability to keep software & hardware updated and well-maintained

· Helps manage office and display materials, resources and inventory

· Helps manage proper working order of office equipment. Be able to troubleshoot, call for service, and obtain new equipment as needed

· Be familiar with data bases, produce funeral statements and update billing; support accounts receivable and payable

· Creates & updates contacts to be shared in Outlook

Qualifications:

· Full, or Part-time if viable

· High school diploma required

· Associate degree (preferred)

· 2 + years of business/office experience

· Proficient in: Microsoft Office Suite, Facebook, Google applications

· Familiar with photo-editing & data entry software

· Must be creative and feel comfortable putting together display and handout materials for services

· Interpersonal and customer service skills are paramount

The funeral care business requires certain skills

We need to be special people to work in funeral care. Bartolomeo & Perotto Funeral Home carefully selects its employees for that reason. Our team of funeral directors and support staff strives to take the best care possible of the families we serve. We manage as many details as possible, so the families we serve don’t have to.

In order to achieve this, we ask that you:

Have a professional attitude

Have a professional appearance

Are flexible

Are adaptable

Are creative

Are detail-oriented

Can effectively prioritize

Hold to deadlines

Have excellent communication skills

Can self-manage

Are organized

Have interpersonal skills

Are tactful, empathic & polite

Are a team player

About Our Company:

In more than a century of doing business, many things have changed, but the desire to give the best care possible has not. Bartolomeo & Perotto Funeral Home believes that a life remembered, lives on. We are committed to helping every family create a unique and meaningful farewell that tells the story of a lifetime. And that this meaningful, shared experience will create new memories that family and friends will cherish forever.

Job Types: Full-time, Part-time

Salary: From $19-$21 per hour

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8-hour shift
• Rotating Saturdays

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 2 years (Required)
• Customer Service: 2 years (Required)

Work Location: In person

Job Types: Full-time, Part-time

Pay: $19.00 - $21.00 per hour

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Rotating weekends

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 2 years (Required)
• Customer Service: 2 years (Required)

Work Location: In person